Administrative Executive; East

Responsibilities

• Provide comprehensive administrative support to the Business Development team, including calendar management, meetings, and correspondence.
• Manage documentation control, filing systems, scanning, and email records in both hardcopy and softcopy formats.
• Coordinate travel arrangements, expense claims, site meetings, and meal arrangements for the team.
• Monitor and replenish office and administrative supplies as required.
• Support onboarding logistics for new team members and liaise with internal stakeholders such as HR, Finance, Project teams, and Company Secretary.
• Maintain and update client databases, including name card records.
• Conduct market research, competitor analysis, and daily online news monitoring related to the real estate sector.
• Compile and track regular market updates from relevant authorities and organisations.
• Coordinate meetings with clients, consultants, vendors, and partners, including follow-ups on submissions and approvals.
• Maintain accurate records of contracts, agreements, and project references.
• Assist in organising networking events, client visits, corporate functions, and year-end festive greetings.

• Minimum GCE “O” Level qualification or Diploma in Business Administration or a related discipline.
• At least 3–4 years of relevant administrative or coordination experience.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.