Accounting Clerk

Accounting Clerk
Position Summary

Forge Nano Inc., a fast-growing materials company with a focus on manufacturing nano‑scale coating equipment across a wide range of markets is seeking a detail‑oriented and proactive Accounting Clerk to support accounts payable, accounts receivable, procurement, expense management, customer billing, and general accounting activities. This role partners closely with Accounting, Supply Chain, Sales, Shipping, Operations, customers, and vendors to ensure accurate financial records, effective internal controls, and efficient business processes.

This position reports directly to the Controller. The ideal candidate is highly organized, customer‑focused, and able to manage multiple priorities in a fast‑paced manufacturing environment.

• Manage vendor invoices through , including invoice review, coding, approval routing, and payment processing.
• Ensure invoices are accurate, properly documented, and compliant with company policies and internal controls.
• Perform three‑way matching of purchase orders, receiving documentation, and vendor invoices.
• Process purchase requisitions and purchase orders while maintaining appropriate supporting documentation.
• Support vendor onboarding, maintain vendor records, and assist with vendor inquiries and payment resolution.
• Partner with Supply Chain and Operations to ensure purchasing transactions are accurate and complete.

• Administer employee expense reporting and reimbursement processes through Expensify.
• Monitor compliance with company travel and expense policies and follow up on outstanding or non‑compliant submissions.
• Reconcile corporate credit card transactions and investigate discrepancies.
• Assist with expense accruals and month‑end close activities.

• Process customer purchase orders and maintain accurate customer order documentation.
• Generate and distribute customer invoices while ensuring timely and accurate billing.
• Coordinate with Operations and Shipping teams to support customer invoicing requirements.
• Monitor accounts receivable balances, assist with collections efforts, and respond to customer payment inquiries.
• Research and resolve billing discrepancies and support customer‑specific invoicing requirements and portals.
• Maintain customer records and support customer onboarding, account setup, and credit application processes.

• Assist with month‑end and year‑end close activities, including account reconciliations and supporting schedules.
• Maintain organized accounting records, supporting documentation, and audit‑ready files.
• Support journal entry preparation, account analysis, and reconciliation of general ledger accounts.
• Assist with audit requests and ensure transactions are recorded accurately and timely.

• Prepare recurring reports related to accounts payable, accounts receivable, purchasing, expenses, and operational metrics.
• Support internal control initiatives, segregation of duties requirements, and compliance activities.
• Manage BBB reporting requirements and maintain documentation in accordance with company retention policies.
• Identify process gaps, compliance concerns, or control weaknesses and elevate issues as appropriate.

• Support ERP, , Expensify, and other financial system implementations, enhancements, and ongoing administration.
• Participate in process improvement and automation initiatives to increase efficiency, accuracy, and scalability.
• Assist with documentation of procedures, process mapping, and continuous improvement efforts.
• Support special projects and provide general administrative and operational support to the Accounting and Finance team as needed.

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 2+ years of accounting, bookkeeping, accounts payable, accounts receivable, procurement, or related experience preferred.
• Strong attention to detail and commitment…