Office Manager

Job Title:

Office Manager

Job Location:

Thornton, CO 80229
Salary Range: $40,000 – $50,000 per year.

The School Office Manager oversees general administrative functions and activities, with specialized responsibilities in student enrollment, record‑keeping, family engagement, and business operations. The role serves as a liaison between students, parents, staff, NAS Non‑Profit, school district authorizer, and community stakeholders while ensuring efficient day‑to‑day operations.

• Manages Office Assistant

• Submit vendor invoices to the NAS Non‑Profit Business Manager for payment
• Report new hires and terminations in district system
• Request new hire credentials creation and termination of email and system accounts
• On‑site I‑9 verification, onboarding for new employees in district system
• P‑Card reconciliation

• Monitors teacher attendance submission
• Tracks attendance of all students for accuracy and data trends
• Provides reports to Attendance Coordinator and Principal of student attendance and trends
• Contacts parents/guardians about student attendance
• Ensures all attendance data in schook database is accurate

• Manages student registration process and prepares enrollment communications
• Mants accurate and confidential student records, including attendance, health and emergency information
• Processes student transfers and maintains current student database information
• Orient new families and students to the school community
• Updates cumulative record files and ensures data accuracy
• Completes October count reporting as required by the school’s authorizer

• Coordinates family events as needed
• Coordinates and assists in active marketing of the school to attract and retain students to achieve enrollment goals
• Works with family engagement team to implement strategies to increase family participation
• Assists in the creation and distribution of communications to families through various channels
• Assists in the planning and execution of community outreach programs
• Works with the Principal to maintain regular communication with parents regarding school activities and policies

• Acts as backup in food service department as needed

• Serves as health aide backup when school nurse not available
• Delegated by school nurse to administer appropriate student medications
• Delegated by school nurse to log and track medications given to students
• Attends required medical delegation trainings as mandatory

• Manages front desk operations, greets and directs guests
• Manages Raptor system providing visitor badges to tall guests
• Manages substitute scheduling as needed, ensuring all materials and technology are ready and available
• Performs or facilitates maintenance of office equipment
• Provides clerical support to Principal and staff as needed
• Maintains inventory of supplies and places orders as needed
• Implements efficient filing systems to maintain all required records
• Answers phone lines directing calls as appropriate
• Sorts and distributes mail, processes approval of invoices
• Prepares and processes documents and correspondence
• Submits technology requests to proper vendor
• Catering orders and event facilitation
• Other duties as assigned

• Bilingual skills English/Spanish mandatory
• Ability to type accurately at least 60 wpm
• Extensive knowledge of office management procedures
• Excellent written and verbal communication skills
• Excellent interpersonal and customer service skills with emphasis on de‑escalation and conflict resolution
• Excellent time management with mandatory proof of meeting deadlines
• Proficient with Microsoft Office suite, Google Suite, Infinite Campus
• Knowledge of student record keeping systems
• Experience with food safety protocols

• Bilingual English/Spanish mandatory
• High school diploma or equivalent mandatory
• Associate's degree in office administration or related field preferred
• Must have at least three years of administrative and clerical experience mandatory
• Experience in a Charter School education setting strongly preferred

• Employer‑Paid Single Coverage:
  Medical, Dental, Vision
• STD, LTD, Life Insurance, Employee Assistance Plan – worth $10,054 annually
• Colorado PERA/PERA 401K
• Mandatory voluntary benefits:
  Medical Flex Spending, Dependent Care Spending