Records Manager; Administrator IV - Office of Professional Standards

Overview

Department:
Colorado Department of Revenue (CDOR) – Office of Professional Standards, Lakewood Office/Remote. The role is responsible for managing the operations and functions of the Records Unit, overseeing Police records and automated information systems, ensuring compliance with audit requirements and security standards for the Criminal Justice Information System data.

• Maintain accurate and timely records in accordance with CBI and FBI requirements and reporting schedules.
• Stay informed about laws, rules and regulations governing law‑enforcement crime reporting; provide guidance and training to staff.
• Facilitate safe transfer of data and case files to Colorado District Attorneys for case management and discovery.
• Oversee the record‑keeping program, making decisions on system requirements based on CBI and FBI reporting needs while ensuring system integrity and security.
• Collaborate with the Colorado Open Records Attorney and agency divisions to gather and release information in compliance with applicable laws and policies.
• Direct evidence management across the department; coordinate with Agents in Charge, evidence technicians and division directors to keep evidence stored per policy.
• Assist with internal audits of the evidence program, ensuring compliance with agency procedures and policy updates.
• Foster communication with partner agencies to improve collaboration and information sharing related to evidence and records management.

Seven (7) years of official records‑management experience that required applying federal or state law to records‑management practices, or a combination of related education (criminal justice, mathematics, statistics, legal, information management, business administration) plus seven (7) years of experience in a law‑enforcement or related records‑management role.

• Successful completion of a background investigation and a tax check prior to appointment.
• Valid Colorado Driver's License at the time of application.

• Experience with Colorado statutes and regulatory environment.
• Demonstrated NIBRS reporting and compliance experience.
• Knowledge of local, state and federal data‑handling, privacy and records‑retention law.
• Records‑management experience and preferred certification in that field.
• Experience with digital evidence management in the Axon  environment.
• Excellent communication and interpersonal skills.
• Experience in data reporting, advising senior management and determining systems, guidelines and programs.
• Success in organizing and tracking workload; ability to work independently in a remote environment.
• Proficiency in Google Suite.

Employees must file all required Colorado Individual Income Tax returns and pay obligations. All personnel must undergo tax record evaluation, background and reference checks prior to appointment. Employees positions of public trust must maintain the highest standards of honesty and integrity. Drivers of state‑owned vehicles must keep a safe driving record and valid driver's license.

The State of Colorado is an equal‑opportunity employer. Candidates from all identities, backgrounds and abilities are encouraged to apply. The Colorado Department of Revenue will assist individuals with disabilities in obtaining reasonable accommodations during the application, interview, testing and selection processes.