Administrative Coordinator

** Join Amgen's Mission of Serving Patients*
* At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas
-Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

** Administrative Coordinator*
* ** What you will do*
* Let's do this. Let's change the world. The Administrative Coordinator provides high-quality, complex administrative support to executive leaders, directors, and cross-functional teams. This role enables operational efficiency by managing calendars, coordinating meetings and travel, supporting business processes, and ensuring seamless execution of department priorities in a fast-paced, dynamic environment.

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* Key Responsibilities:

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* ** Executive & Team Support*
* + Manage complex executive and team calendars, including scheduling across multiple time zones.

+ Proactively identify scheduling conflicts and recommend solutions.

+ Coordinate candidate interviews, onboarding, and team logistics as needed.

** Meeting & Event Coordination*
* + Plan, organize, and execute internal and external meetings (virtual and in-person).

+ Prepare agendas, capture meeting minutes, and track follow-ups/action items.

+ Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations.

+ Support large-scale events, offsites, and training sessions.

** Travel & Expense Management*
* + Coordinate domestic and international travel arrangements (flights, hotels, transport).

+ Prepare and submit expense reports in a timely and compliant manner.

+ Manage itineraries and travel logistics for executives and teams.

** Operational & Process Support*
* + Manage purchase orders, invoices, and expense-related processes.

+ Support budget tracking and reporting as required.

+ Maintain department files, databases, and documentation systems.

+ Ensure compliance with internal policies and procedures.

** Communication & Coordination*
* + Maintain distribution lists, organizational charts, and contact databases.

+ Support internal communications and team updates.

+ Serve as a primary point of contact for administrative inquiries.

+ Coordinate cross-functional collaboration across internal and external stakeholders.

** Vendor & Project Support*
* + Manage administrative aspects of vendor and partner relationships.

+ Support onboarding of vendors and processing of related documentation.

+ Participate in project teams and assist with special initiatives.

+ Track deliverables, timelines, and key actions to ensure execution.

** What we expect of you*
* We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications.

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* Basic Qualifications:

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* Associate's degree and 2 years of administrative experience

OR

2 years in a technical school setting with hands-on experience

OR

High school diploma / GED and 4 years of administrative experience

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* Preferred Qualifications:

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* + 3-5+ years of experience supporting multiple leaders or large teams.

+ Extensive experience managing complex calendars across time zones.

+ Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (e.g., Teams, SharePoint).

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Experience with expense systems, invoicing, and financial processes.

+ Exceptional organizational and time management skills.

+ Strong written and verbal communication skills.

+ Ability to operate in a fast-paced, deadline-driven environment.

+ High level of discretion with confidential information.

+ Proactive, solutions-oriented mindset with strong problem-solving capabilities.

** Key

Competencies:

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* +  
** Execution excellence:
** Prioritizes and delivers on multiple competing priorities.

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** Stakeholder management:
** Builds strong working relationships across teams and levels.

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** Attention to detail:
** Produces accurate, high-quality outputs.

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** Adaptability:
** Thrives in dynamic, evolving environments.

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** Proactive mindset:
** Anticipates needs and identifies solutions ahead of time.

** What you can expect of us*
* As we work to develop treatments that take care of others, we also work to care for your…