Records Technician III - Bilingual

Position Overview

Under general supervision, performs records management support duties for the County Clerk-Recorder & Registrar of Voters. Requires compliance with federal, state, and local laws, codes, statutes, and ordinances. Incumbent may be responsible for coding, storage, security, retrieval, receiving fees, disposition of official records, and assisting with the conducting of elections.

This position performs advanced journey level technical work focused on independence of judgement and action, with latitude for interpretation in the specialized and complex legal requirements governing public recording and indexing of legal documents. It may serve as a specialist or lead person over lower-level Records Technicians or extra-help staff.

There are currently three (3) regular, full-time positions available within the County Clerk-Recorder & Registrar of Voters Agency:

• Clerk and Recorder Division – One (1) position based in the County Clerk-Recorder’s East County office in Thousand Oaks; may require travel throughout Ventura County; requires Spanish bilingual skills.
• Elections Division – Two (2) positions based in Ventura; may require travel throughout Ventura County.

• Detail‑oriented professional with strong customer service and excellent organizational, time management, interpersonal and communication skills.
• Computer literate with strong Microsoft Word, Excel, PowerPoint, and Outlook skills.
• Able to multi‑task, work effectively with rapidly changing priorities, and maintain high accuracy.
• Able to perform public speaking and address public inquiries with courtesy, tact, and diplomacy, under occasional stressful public contact.

Incumbents may be eligible for an educational incentive of 2.5%, 3.5%, or 5% based on completion of an Associate’s, Bachelor’s, or Master’s degree that is not required for the classification. Incumbents may also be eligible for a bilingual incentive depending upon operational need and certification of skill.

Records Technician III is represented by the Service Employees' International Union (SEIU) and is eligible for overtime compensation.

Opening Date:
Tuesday, May 12, 2026. Closing Date:
Continuous; may close at any time.

Clerk and Recorder Division

• Answers questions that require searching for and abstracting technical data and information, provides detailed explanations of laws, policies, and procedures, and refers unusual inquiries to the supervisor.
• Receives monies and issues receipts for services according to standard policies.
• Receives and examines legal documents in the mail and over the counter from title companies, attorneys, and the public.
• Examines and indexes legal documents affecting title to real and personal property for conformity to applicable state laws and local ordinances.
• Examines and indexes legal documents and reviews for correct form and timelines, administers oaths, affixes seals and stamps to endorse or certify documents.
• Issues marriage licenses and performs wedding ceremonies.
• Cites state laws and local ordinances providing the basis for accepting or rejecting legal documents presented for public filing and recording.
• Responds to questions and complaints from title companies, attorneys, real estate agents, and the general public regarding the recording and filing of legal documents.
• Assists the public in researching title to real and personal property, filling out proper forms and explaining fees, rules, and procedures on the phone or over the counter.
• Assists in training staff in department policies and procedures and legal codes governing the operation of a County Clerk and Recorder’s Office and the filing and recordation of documents.
• Performs related duties as assigned.

Elections Division

• Performs a variety of administrative, technical, and operational duties in support of election activities, such as data entry, document verification, and customer service.
• Assists the public and representatives from outside agencies in completing forms and explaining rules, regulations, and procedures.
• Reviews, processes, and maintains election-related documents and…