Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator provides high-quality, complex administrative support to executive leaders, directors, and cross‑functional teams. This role enables operational efficiency by managing calendars, coordinating meetings and travel, supporting business processes, and ensuring seamless execution of department priorities in a fast‑paced, dynamic environment.

• Manage complex executive and team calendars, including scheduling across multiple time zones.
• Proactively identify scheduling conflicts and recommend solutions.
• Coordinate candidate interviews, onboarding, and team logistics as needed.

• Plan, organize, and execute internal and external meetings (virtual and in‑person).
• Prepare agendas, capture meeting minutes, and track follow‑ups/action items.
• Coordinate logistics including meeting rooms, catering, A/V setup, and visitor accommodations.
• Support large‑scale events, offsites, and training sessions.

• Coordinate domestic and international travel arrangements (flights, hotels, transport).
• Prepare and submit expense reports in a timely and compliant manner.
• Manage itineraries and travel logistics for executives and teams.

• Manage purchase orders, invoices, and expense‑related processes.
• Support budget tracking and reporting as required.
• Maintain department files, databases, and documentation systems.
• Ensure compliance with internal policies and procedures.

• Maintain distribution lists, organizational charts, and contact databases.
• Support internal communications and team updates.
• Serve as a primary point of contact for administrative inquiries.
• Coordinate cross‑functional collaboration across internal and external stakeholders.

• Manage administrative aspects of vendor and partner relationships.
• Support onboarding of vendors and processing of related documentation.
• Participate in project teams and assist with special initiatives.
• Track deliverables, timelines, and key actions to ensure execution.

The professional we seek is an individual with the following qualifications.

• Associate’s degree and 2 years of administrative experience
• OR 2 years in a technical school setting with hands‑on experience
• OR high school diploma/GED and 4 years of administrative experience

• 3‑5+ years of experience supporting multiple leaders or large teams.
• Extensive experience managing complex calendars across time zones.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint).
• Experience with expense systems, invoicing, and financial processes.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• Ability to operate in a fast‑paced, deadline‑driven environment.
• High level of discretion with confidential information.
• Proactive, solutions‑oriented mindset with strong problem‑solving capabilities.

• Execution excellence: Prioritizes and delivers on multiple competing priorities.
• Stakeholder management: Builds strong working relationships across teams and levels.
• Attention to detail: Produces accurate, high‑quality outputs.
• Adaptability: Thrives in dynamic, evolving environments.
• Proactive mindset: Anticipates needs and identifies solutions ahead of time.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life…