Senior Executive Assistant

Senior Executive Assistant

This vital role provides administrative and operational support to Vice Presidents and Executive Directors of Finance, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast‑paced global environment.

• Maintain confidentiality and manage sensitive information with utmost discretion.
• Manage and prioritize complex calendar and meeting schedules across global time zones.
• Coordinate domestic and international travel logistics, including itineraries, accommodations, and expense reports.
• Prepare and process expense reports in accordance with company policy.
• Support meeting logistics, agenda coordination, and meeting notes.
• Serve as gatekeeper and point of contact between the VP and internal/external stakeholders.
• Draft and proofread emails, internal memos, and presentations.
• Maintain regular communication with internal stakeholders, managing follow‑ups and flagging action items.
• Support preparation of materials for internal meetings, business reviews, and team engagements.
• Prepare, proofread, and format high‑quality communications, presentations, and documents.
• Liaise with cross‑functional partners, executive assistants, and global teams to align schedules and workflows.
• Help facilitate team communications and reinforce priorities and expectations.
• Maintain accurate and organized documentation, including shared drives, policies, and meeting archives.
• Coordinate onboarding/offboarding of leadership team members in partnership with HR and IT.
• Track recurring reports, timelines, or deliverables for visibility and reminders.
• Order supplies, manage subscriptions or licenses, and support basic budget tracking for the function if required.
• Process invoices, vendor paperwork, or budget tracking as needed.
• Anticipate the needs of the VP and help remove administrative roadblocks proactively.

• Associate’s degree and 4 years of administrative experience OR high school diploma / GED and 6 years of administrative experience.
• Minimum 3-5 years of experience in an executive assistant, coordinator, or administrative role, preferably supporting senior leaders.
• Strong proficiency in Microsoft Outlook, Word, PowerPoint, Excel; experience with collaboration tools (Teams, SharePoint, Concur).
• Experience in Microsoft Co-Pilot preferred.
• Excellent communication, organizational, and time management skills.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently, take initiative, and anticipate needs.
• Highly organized with the ability to prioritize and manage multiple responsibilities.
• Proven ability to handle confidential information with integrity.
• Strong interpersonal skills, emotional intelligence, and professional presence.
• Experience working in a global or matrixed corporate environment.
• Comfort navigating ambiguity and anticipating needs in a fast‑paced setting.
• Calm under pressure, flexible, proactive in approach.
• Collaborative, can‑do mindset with continuous improvement orientation.

Salary range: $85,590.75 - $ per year (U.S. excluding Puerto Rico). Additional compensation may include discretionary bonuses, long‑term incentives, and other awards.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans, flexible spending accounts, retirement and savings plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible work models where possible.

Other benefits include a comprehensive employee benefits package, discretionary annual bonus program, stock‑based long‑term incentives, award‑winning time‑off plans, flexible work models, and career development opportunities.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Please contact us to request accommodation.