Labeling Specialist

Title:
Commercial Labeling Project Management Contractor

Duration:

Location:
Full list of preferred work locations:

• Thousand Oaks, CA
• Oceanside, CA
• Foster City, CA

Position Summary

The Commercial Labeling Contractor supports the execution of labeling activities, including artwork workflows, supporting documentation, and cross-functional coordination. This role ensures timely, compliant delivery of labeling updates while maintaining inspection readiness and supporting global operations.

Key Responsibilities

Manage end-to-end labeling workflows, including form data entry, routing, reviews, and approvals (e.g., Veeva Vault)

Coordinate label artwork development cycles, including proof review, comment consolidation, and final approvals

Track and manage project timelines, milestones, and deliverables across multiple concurrent initiatives

Partner with print vendors to manage artwork proofs and revisions

Perform detailed proofreading and quality checks using tools such as Acrobat and Global Vision

Support change implementation, including obsolescence tracking and phase-in/phase-out coordination

Maintain labeling documentation to ensure compliance with internal procedures and Good Documentation Practices (GDP)

Collaborate cross-functionally with Regulatory, Quality, Supply Chain, and global stakeholders

Proactively identify risks, manage issues, and escalate delays or concerns as needed

Maintain trackers and provide status updates to ensure visibility to timelines and deliverables

Required Qualifications

3–5+ years of experience in pharmaceutical/biotech labeling, regulatory operations, or supply chain

Experience managing labeling workflows, artwork reviews, and approval processes

Familiarity with Veeva Vault or similar systems

Experience with Adobe Acrobat and proofreading tools (e.g., Global Vision)

Strong project management skills with the ability to manage multiple priorities

High attention to detail with a strong quality and compliance mindset

Ability to operate independently in a fast-paced, regulated environment