Parts Service Coordinator

Benefits

• Company parties
• Competitive salary
• Employee discounts
• Opportunity for advancement
• Paid time off
• Training & development

We've been helping Northwest Ohio "escape from grouchy" since 1950. Ralph's is a second-generation, family-owned appliance and bedding retailer with stores in Tiffin, Findlay, and Fremont. We carry top brands — GE, Bosch, Whirlpool, LG, Frigidaire, Speed Queen, and more — and we sell, deliver, install, and service everything we sell. Our service department is what sets us apart, and the Parts & Service Coordinator is the person who keeps it running.

The Parts & Service Coordinator owns the parts side of every service call. You'll order parts from vendors, track every shipment, record the six required fields on every order (vendor, order date, carrier, tracking #, expected arrival, received date, invoice #), file warranty claims, and tell our techs and our customers exactly when each part is going to arrive. When a customer calls to ask "where's my part?",

you're the person with the answer.

• Detail-obsessed — you fill in every field on every order, every time, without being reminded
• Organized — your desk, your inbox, and your spreadsheets all make sense
• Great phone manner — confident calling GE, Bosch, Whirlpool, LG, Frigidaire, and Speed Queen reps to chase a part or push a warranty claim
• Persistent — you don't take "we'll get back to you" for an answer
• Customer-friendly — comfortable telling a homeowner exactly when their part will arrive
• Team-oriented — works closely with service technicians and the warehouse
• Honest, dependable, and unflappable when six things land on your desk at once
• Willingness to learn — vendor systems, our POS, and the parts side of every brand we carry

• Full-time Monday – Friday (nights, weekends, and holidays off)
• Hourly pay $17.00 – $22.00 based on experience
• Health insurance plan with premium supplementation by employer for employee AND family
• Paid holidays, vacations, and personal days
• Retirement plan with employer match
• Employee store discount program
• Company-supplied workstation, phone, and tools
• Continuous paid training — vendor systems, parts procedures, and our POS
• Room for advancement on a growing, two-generation family business
• Quarterly company team celebrations
• A workplace built around the "Escape from Grouchy" philosophy — we have fun here

• At least 18 years of age
• High school diploma or GED required
• Possess a valid U.S. driver's license with a clean driving record
• Pass a pre-employment drug screening and criminal background check
• Strong computer skills — comfortable in email, spreadsheets, vendor web portals, and our POS
• Excellent verbal and written communication; able to write a clear note and make a clear phone call
• Demonstrated attention to detail — the role lives or dies on six required fields on every service call
• Ability to manage multiple open parts orders simultaneously without losing track
• Comfortable working in a small-team environment where ownership of the function matters
• Customer-service, dispatch, parts, warranty, or admin experience preferred — but not required

We will train the right candidate.