Executive Assistant- Asst. Dean's Office-Tifton

Position Summary

This position provides administrative support to the Assistant Dean of the Tifton Campus by compiling information and preparing reports, handling information requests and performing relevant administrative support functions. The incumbent works closely with the Assistant Dean to ensure smooth operation of the Tifton Campus and the departments located on it and will act on behalf of the Assistant Dean as delegated.

Specific duties include handling confidential or sensitive information discreetly, scheduling appointments, creating agendas for meetings, assisting with campus events, handling multiple phone calls, taking minutes at meetings and composing routine correspondence.

Bachelor's degree or equivalent plus 2 years of related experience.

• Work independently
• Possess good written and verbal skills
• Moderate computer proficiency
• Excellent work ethic
• Working knowledge of University policies and procedures
• Supervisory skills
• Organizational and analytical skills
• Ability to use discretion
• Ability to use the Microsoft Outlook calendar to schedule appointments
• Ability to operate a multi-line phone system

• Lift lightweight materials
• Sit at a desk the majority of the work day
• Driving as needed to perform job duties

Is driving a responsibility of this position? Yes.

Is this a Position of Trust? Yes.

Does this position have operation, access, or control of financial resources? Yes.

Does this position require a P-Card? Yes.

Is having a P-Card an essential function of this position? No.

Does this position have direct interaction or care of children under 18? No.

Does this position have Security Access? Yes.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating eligibility for employment with the University of Georgia; confirmation of credentials and employment history; and, if applicable, a satisfactory credit check. May be subject to a pre-employment drug test for high-risk positions.

• Manage the day-to-day activities, serving as the primary point of contact for the Assistant Dean of the Tifton Campus, including scheduling, responding to and participating in campus activities related to the Assistant Dean’s office.
• Coordinate scheduling for the Assistant Dean with students, staff, faculty, administration, the general public, political and agribusiness leaders.
• Discreetly coordinate highly sensitive meetings that may need corrective action with regards to personnel matters.
• Schedule meeting space for college administration, campus personnel, political and agri-leaders, occasionally needing conference room set up to include refreshments and technical resources.
• Serve as a liaison among stakeholders, participants, parents and faculty to address concerns.
• Advise involved faculty and staff on updated policies and procedures; tactfully communicate changes in policy and practice.
• Organize, recruit, and assign faculty and staff to various campus committees; organize and oversee details of campus-wide events.
• Write, edit, and coordinate the preparation of reports, speeches and other material, including determining necessary content.
• Assist with campus events.
• Compose routine correspondence.
• Take minutes at meetings.

• Generate and maintain travel logs, expense reports, purchase requests, travel arrangements, reimbursements and other departmental records and reports.
• Purchase supplies with P-card.
• Handle P-card allocations and sign-offs.
• Reconcile P-card statements.
  
  Manage equipment inventory for the Assistant Dean’s department.
• Manage office supply inventory for the Assistant Dean’s Office.

• Review payroll for accuracy and approve for any workers located in the Assistant Dean’s Office.
• Act as backup approver for leave requests, if the Assistant Dean is unavailable to approve.

• Other duties as assigned.

Tifton, Georgia (Tifton Area).

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb).