Elementary School Head Secretary; Art Rutkin

Elementary School Head Secretary (Art Rutkin)

TIGARD-TUALATIN SD 23J ART RUTKIN ELEMENTARY - Tigard, Oregon Open in Google Maps

Job : 5724210

Final date to receive applications: May 29, 2026 11:59 PM (Pacific Standard Time)

Posted: May 19, 2026 7:00 AM (UTC)

Starting Date: Aug 10, 2026

JOB TITLE: School Secretary 4 (Elementary Head Secretary)

IMMEDIATE SUPERVISOR: Principal and/or designee

FTE: 1.0 (8 hours per day) 7:00 am to 3:30 pm

START DATE: August 10, 2026

The essential requirements and responsibilities of this position are listed below. Employees in this position must possess the ability to perform the essential functions of the position with or without accommodation.

• Respond appropriately in emergency and crisis situations
• Make independent decisions within established guidelines and reporting structure
• Communicate sensitive information to staff, students, parents, and community members as required
• Respect the confidentiality of administration, staff, students, and organizations of the community
• Follow the proper procedures for dispensing medication and giving first aid
• Complete simple to complex assignments with a minimum of instruction or supervision
• Use math skills to learn and adhere to the position's accounting needs including, but not limited to, purchasing procedures, budget allocations, and spreadsheets
• Use computer skills to learn district computer programs and systems
• Use modern professional secretarial skills to produce properly formatted and accurate work in a timely Fashion; assignments may include, but are not limited to, correspondence, technical and professional reports, newsletters, booklets, manuals, guides, schedules and forms
• Identify potential problems in the workplace and notify appropriate personnel
• Prioritize multi-tasks from a variety of sources, ensuring timely completion
• Assist in building and maintaining an office team to support the needs of the administration and schools
• Maintain a calm professional environment during times when interruptions, disruptions, and a stressful environment interfere with the flow of work

• Instruction and supervision of subordinate clerical positions and student assistants may be assigned
• Assess needs of persons requesting assistance, arrange appointments or make referrals, respond to various correspondence, and process other routine and emergency matters
• Receive inquiries from the public or school departments regarding program or departmental activity and explain policy, rules, regulations and procedures within prescribed guidelines. May interpret policies and procedures
• Type letters, reports, forms, newsletters, handbooks, bulletins, memoranda and meeting minutes, including material of a confidential nature; compose letters from rough notes or oral instructions as well as independently on routine matters not involving deviation from established policy
• Take and refer messages for staff and students and act as receptionist, make meeting arrangements, disseminate information to the public regarding school activities or established policies and procedures
• Coordinate the flow and assignment of clerical and secretarial work within the office, receive and transmit data to and from district administration, delegate some tasks related to district administration record keeping responsibilities such as basic bookkeeping. Greet and orient substitute teachers, verify all classroom teacher coverage
• Positions in this classification require the combination of education, training and experience to equal or exceed 14-16 years of education
• College level course work or completion from secretarial/business school preferred
• Two years of work in a school setting is preferred
• Experience and interest in the posted department is preferred (i.e., athletics, curriculum)
• Experience in skill building, computer programs, and team building.
• Ability to read, analyze and interpret technical journals, financial reports, and legal documents
• Ability to respond to inquiries or complaints from vendors, staff and community members
• Ability to write bid documents and department procedures
• Abil…