Administrative Assistant - Construction

Discover a more connected career

We are seeking an organized, detail-oriented Administrative Assistant / Project Coordinator to join our team in Tualatin. In this administrative role, you will be part of the backbone of our office operations, providing crucial support for project tracking, administrative management, and field team alignment.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and more

• Project Close-outs:
  Manage the complete project close‑out lifecycle, ensuring all final deliverables, as‑built drawings, testing data, permits, and documentation are accurately compiled, verified, and delivered to clients on time.
• Division Support:
  Provide dedicated operational and administrative assistance to our Structured Wiring and Tower crews, coordinating resources, tracking project milestones, and managing materials or scheduling updates.
• General Administrative Tasks:
  Handle daily office operations including answering phones, routing emails, managing physical and digital filing systems, processing mail, and ordering office supplies.
• Data & Tracking Management:
  Update internal tracking databases and spreadsheets to keep project statuses, cost codes, and crew logs completely accurate.
• Cross‑Functional
  
  Collaboration:
  
  Serve as a reliable point of contact between field technicians, division managers, and corporate administrative personnel.

• Experience:
  
  1–3 years as an administrative assistant, project coordinator, or office assistant (experience in telecommunications, utilities, or construction is a major plus).
• Organizational
  
  Skills:
  
  Exceptional attention to detail with a proven ability to manage multiple overlapping project close‑outs without losing accuracy.
• Technical Proficiency:
  Strong command of Microsoft Office Suite (Excel, Word, Outlook) and Google (Gmail and Google Sheets) and an ability to quickly learn specialized internal project tracking systems.
• Communication:
  Clear, professional verbal and written communication skills to collaborate effectively with project managers, field crews, and corporate teams.
• Problem‑Solving:
  Proactive attitude with the ability to work independently and troubleshoot administrative blockers under tight deadlines.
• Reliability & Dependability:
  High personal accountability, excellent attendance, punctuality, and a track record of meeting critical project close‑out deadlines.

Our company is an equal‑opportunity employer — we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.