Temporary Administrative Assistant

About Us

Compensation:$

Schedule:Monday/Tuesday/Thursday (8am-5pm). Assignment expected through August.

Hours:24 Part-Time

Location:Tigard, OR

Benefits: Medical, Dental, Vision, Rx, PTO, 11 Paid Holidays, Short- & Long-Term Disability and Life Insurance, Employee Assistance Program. Accident/Cancer Plan, Medical and Dependent Care Flex Benefit

Cascade Management’s Service Model is the foundation of everything we do and is expected to be upheld every day you come to work. Our Service Model represents the most important behaviors and actions to ensure a stakeholder interaction is positive every time. As an integral part of the Cascade team, all members are expected to carry out our Service Model of Friendly, Helpful, Knowledgeable, Respectful, and Responsive.

The Temporary Administrative Assistant provides general office and employee support, assisting in daily office needs and managing our company’s general administrative duties. The Administrative Assistant should ensure the efficient and smooth day-to-day operation of our office.

• Maintain the order and cleanliness of all conference rooms, training room, mail room, employee breakroom, and all vacant offices.
• Support mail distribution and flow of correspondence; daily distribution of faxes.
• Repurpose, requisition, restock, and inventory office supplies and equipment for employee use.
• Assist executives in handling requests and questions from Chief Business Development and Marketing Officer and CEO; maintain contact database, coordinate and maintain records for telephones and parking, coordinate requests for information and data.
• Support corporate functions by providing meals and refreshments as requested.
• Coordinate the maintenance of office equipment.
• Develop and maintain filing systems, as directed.
• Perform other clerical duties such as photocopying, faxing, filing, collating, etc., as assigned.
• Schedule and coordinate meetings, appointments, and travel arrangements for Chief Business Development and Marketing Officer and CEO.
• Act as a receptionist: answer telephones and direct the caller to the appropriate extension, greet, sign in, and direct visitors as needed.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Coordinate apparel and name tag orders.
• Support occupancy reporting process as needed.
• Coordinate the maintenance of corporate and company statistics such as client, vendor, and property information.
• Support office supply orders using appropriate supply vendor.
• Prepare forms as necessary and take meeting notes.
• Communicate effectively with all callers, clients, staff and visitors.
• Schedule and organize potential meetings.
• Run errands as requested by Chief Business Development and Marketing Officer or CEO.
• Perform other duties as assigned by Chief Business Development and Marketing Officer or CEO.
• Maintain regular and reliable attendance during scheduled hours.
• Travel as required for in-person classes and annual education conferences.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or general education degree (GED); or one to two (1-2) years administrative experience and/or training; or equivalent combination of education and experience.

Physical Demands

The job requires regularly using hands to finger, handle, or feel objects, tools or controls; talk or hear. Frequently sit; occasionally stand, walk, reach with hands and arms. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move 25 pounds. Specific vision abilities required include close vision, distance vision, and ability to adjust focus.