Secondary School Secretary (1.0 FTE - Permanent

Permanent

Comp. 26-371

Closing date:  @ 4:00 pm EST

Location:

Timmins High and Vocational School

Start date:

August 24, 2026

Vacancy Details: 1.0 FTE (full-time, 35 hours/week)

This posting is for an existing vacancy.

Reporting to the School Administrators, the Secondary School Secretary plays a key role in the effective operations of the office through the performance of a variety of secretarial and administrative duties. The successful candidate will provide the necessary support to the school, students, and parents/guardians while ensuring that integrity of information is maintained.

• Post-secondary diploma in Office Administration or a related field.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with board-specific software such as Aspen and Spark Rock is considered an asset.

• Strong organizational skills with the ability to manage multiple priorities efficiently and effectively.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to work independently with minimal supervision.
• Demonstrated analytical, organizational, and problem-solving abilities with exceptional attention to detail.
• Commitment to maintaining confidentiality and professionalism at all levels of the organization.
• Ability to establish priorities and consistently meet deadlines.

Salary as per the current COPE collective agreement $27.67 - $32.07 per hour

DSB1 may use Artificial Intelligence (AI) tools to assist in screening and assessing applicants, as defined under the Employment Standards Act (ESA). AI is not used to make final hiring decisions. In DSB1, final hiring decisions are made by DSB1 staff.

Internal applicants shall provide a covering letter indicating the position to which they are applying, a complete resume, a copy of their most recent performance appraisal (if applicable), a letter of support from their immediate supervisor, and a list of three references (one which must be the current supervisor).

External applicants shall provide a covering letter and a complete resume, including complete information about experience, training, employment history, dates, places and addresses of previous employers, a copy of their most recent performance appraisal (if applicable), and a list of three references (one which must be a current or recent supervisor). Must provide a Criminal Background Check with vulnerable Sector Screening prior to employment.

- AN EQUAL OPPORTUNITY EMPLOYER-

It is the policy of District School Board Ontario North East to support fair, equitable and transparent hiring and promotion practices for all qualified employees and applicants for employment in order to attract and retain quality employees who facilitate the learning environment for our students. The procedures for the hiring and promotion of staff will be based on DSB1 Hiring Policy & Procedure 1.2.22.

Upon request, we will provide reasonable accommodations for candidates who have temporary or permanent disability, or who otherwise require accommodations based on the protected grounds highlighted in the Ontario Human Rights Code in respect to the recruitment and selection process. If you require accommodation please contact

The Board thanks all applicants for their interest; however, only those selected for an interview will be contacted. This information is collected under the authority of the Education Act, and M.F.I.P.P.A. and is used to determine eligibility for employment.

Jonathan Byer (Board Chair) - Lesleigh Dye (Chief Executive Officer)