Administrative Assistant - Temporary

Administrative Assistant - Temporary - up to 12 months

The Timmins Academic Family Health Team (TAFHT) is seeking an organized and detail-oriented

Administrative Assistant to provide support to the leadership team, including the Executive Director, Director of Finance and Human Resources, and the Boardof Directors. This role plays a vital part in the day-to‑time operations of the organization by managing schedules, coordinating meetings and events, preparing communications and reports, supporting governance functions, and maintaining accurate records and systems.

Primary Responsibilities (not inclusive)

• Provideconfidential administrative support to the leadership team and Board of Directors.
• Coordinatemeetings, interviews, and organizational events, including scheduling,preparing agendas, taking minutes, and distributing materials.
• Support the governanceprocess by assisting with meeting logistics, documentation, and communicaitonfor the Board of Directors.
• Organize and maintain electronic records, contracts, policies, and board documentation.
• Manage the onboarding and offboarding process for staff, students, and volunteers,including internal coordination and checklist tracking.
• Administerthe biometric time clock system, including setup, troubleshooting, andbi-weekly activity audits.
• Complete monthly visa reconciliation and track organizational expenses in collaboration with the Director of Finance and Human Resources.
• Maintain organized and accurate electronic filing systems and assist with policy and document management.
• Provide support with purchasing and procurement tasks as needed.
• Performoccasional local travel for business-related tasks such as banking or pickingup supplies.

Education,Qualification and Skills

• Diploma ordegree in Office Administration, Business Administration, or a related field.
• Minimum 3-5 years of administrative experience, preferably in a healthcare or executive setting.
• Demonstrated experience supporting senior leadership and managing multiple administrativeworkflows.
• Proficient in Office 365 applications (Outlook, Word, Excel, One Note, Teams, PowerPoint), Adobe,and videoconferencing platforms.
• Excellent written and verbal communication skills, with strong attention to detail,professionalism, and discretion.
• Strong organizational, time management, and problem‑solving abilities with the abilityto work independently and collaboratively.
• Bilingualism French and English communication, spoken and written an asset.

Additional Job Requirements

• Must adhere to all TAFHT Policies and Procedures.
• Mustbe legally entitled to work in Canada.
• This position is in Timmins ON, the position requires working in office and onsite.
• As a condition of employment, you are required to submit proof of COVID-19 vaccination and immunizations.
• Valid Ontario Driver ’s License and able to travel within the community.

The aboveresponsibilities are not to be considered all inclusive; and may be assignedother related duties in the interest of efficient operations of the Timmins Academic Family Health Team.

Why Join Our Team:

• Generous Vacation Package – Take advantage of a competitive vacation allowance tosupport work-life balance.
• Paid Time Off – Benefit from illness and personal days, float days, and paid timeoff between December 25 and January 1st.
• Exclusive Perks – Access discounts and special offers through Perkopolis.
• Professional Growth – Be part of a supportive and collaborative team committed to continuous learning and development.
• Meaningful Work – Make a direct impact on patient care and community health while workingin a dynamic primary care setting.

This position reports directly to the Executive Director. The location of this position could be the Third Ave (suite 200/250/300), Algonquin West, 101 Mall, Algonquin East site or any other location within Timmins. The employer reserves the right to modify the location/site. This position is a non-bargaining position.

This temporary full-time position is intended to provide coverage during an employee's maternity/parental leave. The anticipated duration of the contract is approximately 14 months. The contract may be shortened or extended based on operational requirements and the incumbent…