Office Practice Administrator​/Quality Improvement Data Clerk

Office Practice Administrator/Quality Improvement Data Clerk

We are seeking an Office Practice Administration/Quality Improvement Data Clerk to support leadership and operational functions. This role is vital with ensuring efficient clinic operations, quality improvement initiatives and committee activities. This role ensures efficient workflow, compliance, and high-quality support for physicians, students, and staff. This position works closely with the physicians of the White Pines Family Health Network (WFPHN).

• Provide comprehensive administrative support to the physician group and for TAFHT committees. This includes scheduling, tracking attendance, preparing agendas, compiling and distributing meeting materials, organizing technology requirements, attending meetings to record accurate and professional minutes, and managing follow-up actions, including ensuring the timely collection of signatures and approvals and tracking motions.
• Act as a liaison and provide support to the physicians, and external stakeholders regarding general inquiries and follow-ups.
• Draft, edit, and distribute internal and external communication on behalf of the WPFHN Lead Physician.
• Manage invoices, deposits, petty cash, and banking processes, including online banking and coordination with WPFHN’s accountant.
• Maintain and update schedules for the Physicians’ After-Hours Clinic (WIC), including communication with physicians and students.
• Support hiring and management of After-Hours Clinic students, including recruitment, training, and scheduling.
• Coordinate onboarding/offboarding for physicians, students, and staff, including access management for EMR systems and SharePoint sites.
• Gather, organize, analyze and prepare reports to be submitted monthly, quarterly, and annually for the WPFHN and TAFHT.
• Perform occasional local travel within the community for business-related purposes, such as delivering documents, making bank deposits, or picking up supplies, as required.

• Diploma or degree in Office Administration, Business Administration, Health Informatics or a related field.
• Minimum 2 years of administrative experience, preferably in healthcare or a similar environment.
• Demonstrated experience supporting senior leadership and managing complex workflows.
• Proficient in Office
  365 applications, Adobe Acrobat Pro, videoconferencing platforms and in Electronic Medical Records, preferably Telus PS Suites.
• Strong organizational, time management, and problem-solving abilities.
• High level of professionalism, discretion, and attention to detail.

• Must adhere to all TAFHT Policies and Procedures.
• Must be legally entitled to work in Canada.
• This position is in Timmins, ON. The position requires working in office and on site.
• Proof of COVID-19 vaccination is required and a condition of employment.
• Valid Ontario Driver’s License and be able to travel within the community.

Join a dedicated team that makes a meaningful difference in the lives of patients by supporting primary care services in the community. Work with a supportive, team-oriented environment that encourages collaboration, innovation, and personal growth. Receive a competitive salary and comprehensive benefits package, including health and dental coverage and enrollment in the Healthcare of Ontario Pension Plan (HOOPP).

TAFHT offers a comprehensive benefits plan, including health and dental coverage, HOOPP, paid vacation and additional paid entitlements. We thank all applicants for their interest in TAFHT, however, only those applicants selected for an interview will be contacted.

TAFHT supports diversity, equity and a workplace free from harassment and discrimination. We encourage applications from all qualified candidates, including women, visible minorities, aboriginal persons and persons with a disability. Personal information contained in applications will be used for recruitment purposes and handled in accordance with applicable privacy legislation.

TAFHT is committed to improving access and opportunities for individuals with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act. If you require a specific accommodation during the application, interview or recruitment stage, please contact our office at  or by email at humanresourcesating. We ask you to include "Accessibility Inquiry" in the subject line for appropriate accommodations to be made.

Visit our website at  for more information or to view the full job description. For more info, call  or email at humanresourcesating.