HR & Payroll Coordinator

Join to apply for the HR & Payroll Coordinator role at Proven IT

1 day ago Be among the first 25 applicants

Join to apply for the HR & Payroll Coordinator role at Proven IT

The HR & Payroll Coordinator supports the daily operations of the Human Resources department, with a strong focus on payroll preparation, HR administration, and employee record management. This position plays a key role in assisting the Payroll Manager by ensuring accurate payroll inputs, precise calculations, and thorough documentation. The coordinator also leads the initiative to digitize, organize, and securely maintain employee files, enhancing efficiency and data integrity across the department.

The ideal candidate is highly detail-oriented, analytical, and confident working with numbers, while maintaining the highest level of professionalism and discretion when handling confidential information.

• Assist the Payroll Manager with preparing, collecting, and reviewing payroll‑related data—including timecard accuracy, pay rate changes, new hire and termination information—and verifying payroll inputs prior to processing.
• Review new hire paperwork for completeness and accuracy before initiating payroll setup.
• Support the maintenance and accuracy of the Time & Labor system by reviewing entries, ensuring approvals, and flagging discrepancies.
• Lead the scanning, indexing, and digitization of physical employee files; maintain organized and compliant electronic personnel records.
• Maintain HR documentation, process paperwork, and compliance records according to company standards.
• Assist with employee performance evaluation reminders and tracking (e.g., 90‑day, annual cycles).
• Support employee onboarding logistics, including document collection, system updates, and compliance checklists.
• Assist with employee apparel orders and annual distribution.
• Assist with vehicle compliance tracking for company‑issued vehicles.
• Collaborate with HR team members and leadership to support various administrative HR tasks.
>

Maintain compliance with federal, state, and local employment regulations through accurate documentation and record‑keeping.
• Travel between company locations as needed.
• Perform other duties as assigned.

• Bachelor’s degree in HR, Business Administration, or equivalent experience.
• 3–5 years of HR and payroll experience.
• Familiarity with ATS and payroll systems; experience with Paylocity is a plus.
• Strong communication and organizational skills.
• Proficiency in Word, Excel, and PowerPoint.
• Detail‑oriented with the ability to maintain confidentiality.
• Able to work independently and handle multiple tasks efficiently.
• Valid driver’s license and reliable transportation.

• Frequent computer and office equipment use.
• Ability to sit for extended periods.
• Use hands/fingers for typing and paperwork.
• Lift and carry up to 15 lbs (e.g., HR documents, training materials).

Mid‑Senior level

Full‑time

Human Resources

Proven IT offers group health insurance, dental, vision, supplemental life, short‑term disability, and other voluntary benefits, including an employer‑provided life and AD&D insurance, long‑term disability, employee assistance program, 401(k) plan with employer match, financial advisory services, time‑off policies, parental leave, and a fitness center. Full details are available in the employee portal.

Proven IT is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or accommodation during the hiring process, please contact us.

Salary: $60,000‑$70,000 annually