Part Time Administrative Assistant

Part Time Administrative Assistant

Odawara Automation Inc. is a world‑leading manufacturer of electric motor winding and assembly equipment. As the push to electrification continues across many industries, Odawara is offering advanced manufacturing solutions. The Part Time Administrative Assistant will work approximately 3‑4 hours per day, 4 days a week. While primarily onsite, some work may be eligible for remote.

Provide administrative support to members of the Senior Leadership Team (SLT). Manage overall administrative functions and projects with high visibility as assigned. Serve as member of SLT team, foster teamwork, culture and inclusion, set tone for office, attend meetings as required, manage action trackers, and communicate messages on behalf of SLT. This position functions primarily in an office environment.

• Understand Odawara’s business, goals, priorities, expectations, company strategy and organizational structure
• Plan, coordinate and support internal, external onsite, and remote meetings and events of various sizes for executives and staff. Coordinate all details, manage logistical arrangements, create itineraries and coordinate agendas. Take minutes, ensure appropriate parties know their after‑meeting actions. Create action‑tracking documents and manage all updates.
• Manage SLT email inboxes
• Ensure team members and executives stay ahead of deadlines
• Manage projects, create presentations for Executives and team
• Coordinate documents for meetings
• Be liaison for all IT needs, such as ordering new equipment, tracking current equipment, contacting and coordinating IT support for internal users
• Compose communication
• Maintain the calendars for the SLT, schedule appointments and screen calls
• Purchase travel authorization/reimbursement
• Provide assistance to other administrative units, including accounting, shipping, and spare parts
• Manage and maintain records and filing systems, comply with record‑retention policies as needed
• Back up front desk and/or shipping team
• Perform other duties as requested

• Proven experience as an administrative assistant or other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office suite
• Exceptional ability to maintain confidentiality and exercise discretion
• Excellent project management, time‑management and priority‑setting skills
• Ability to multi‑task and pivot tasks unexpectedly
• Excellent judgment, problem solving skills and decision‑making ability
• Intellectual curiosity and willingness to learn and grow
• Up‑to‑date with advancements in office gadgets, software and common office applications
• High level verbal and written communication skills
• Develops strong relationships with others, such as coworkers, vendors, auditors
• Works effectively with frequent interruptions
• High degree of attention to detail
• Makes dependable, punctual attendance
• Successful candidates must pass a background check and drug screen

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times

Work Location:

Tipp City, Ohio

This job description is to be used as a guide for accomplishing Company and department objectives and covers primary functions and responsibilities of the position. It is not an all‑encompassing list of duties.

Odawara is an equal opportunity employer. Critical to our community, our goals and our success, we are an inclusive environment where all teammates are respected and welcomed.