Accounts Payable Specialist

Job Summary

The Accounts Payable Specialist is responsible for managing and processing the company’s accounts payable transactions. This role involves maintaining accurate financial records, ensuring compliance with company policies and procedures, and fostering strong vendor relationships.

• Invoice Processing
  :
  Review, verify, and process vendor invoices.
• Invoice Processing
  :
  Match purchase orders with invoices and verify accuracy.
• Invoice Processing
  :
  Code invoices to appropriate general ledger accounts.
• Vendor Management
  :
  Communicate with vendors and internal departments to resolve discrepancies and respond to inquiries.
• Vendor Management
  :
  Maintain vendor files and update vendor information as necessary.
• Vendor Management
  :
  Reconcile vendor statements and research unpaid or missing invoices.
• Record Keeping
  :
  Maintain accurate and organized financial records.
• Record Keeping
  :
  Assist with month-end closing processes.
• Record Keeping
  :
  Prepare accounts payable reports as needed.
• Compliance and Audits
  :
  Ensure compliance with internal controls and accounting policies.
• Compliance and Audits
  :
  Assist with internal and external audits by providing necessary documentation and information.
• Compliance and Audits
  :
  Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software.
• Compliance and Audits
  :
  Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and principle.

Performs other duties as assigned by the immediate Supervisor and/or Manager, which may be outside the scope of responsibilities noted above.

• High School education or GED
• Minimum of 2-3 years of accounts payable or general accounting experience.
• Experience with accounting software and systems (e.g., e-Emphasis, SAP, Quick Books, Oracle).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office Suite, particularly Excel.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.