Accounts Payable and Receivable Coordinator

Job Description

Candidate will work directly with the Service Manager to verify, generate and distribute accurate invoices to clients based on sales orders and contracts. This will happen on a daily basis. Candidate will know job status at all times. Maintain weekly WIP. Daily contact with techs for job numbers and PO's and clients necessary. Candidate will collect past due accounts for service department.

Answer all company incoming calls. In absence of SM on site, take info from customer and facilitate dates and times for jobs. Strong customer service is a must.

Work with project managers to issue/create purchase orders and subcontracts and track those issued for signatures, job cost and payment. Issue job numbers, create files and maintain those files through job completion. Maintain general email. Distribute 25-100 AP invoices per day based on project manager, distribute for approval, enter in AP. Strong Job cost understanding/retainage is a must. Monthly AP reconciliation.

Track COI's for all vendors. Assist Accounting Controller with miscellaneous monthly charges, maintaining vehicle records, payroll back-up. Implement new systems to streamline office after full understanding of all office/company procedures if necessary.

Candidate should thrive on everyday being different but the same. Team work is a must. Must be a self starter. Foundation Software experience is a plus. Three verifiable references required. 7:30 am- 4pm. M-F