Accounts Payable Specialist

Position Available:
Accounts Payable Specialist

Advocates for Basic Legal Equality, Inc. (ABLE) is a regional non-profit law firm. Our mission is to pursue justice and equity, facilitate access to opportunities for people with low incomes through passionate legal representation, and provide steadfast advocacy for systemic reform. ABLE is affiliated with Legal Aid of Western Ohio (LAWO), also a regional non-profit law firm that provides legal assistance.

ABLE is seeking a detail-oriented and organized Accounts Payable Specialist to support the financial operations of ABLE and LAWO. This position serves as the primary coordinator for employee travel and training reimbursements and related processes while also providing accounts payable support across the organization. The successful candidate will ensure timely and accurate processing of reimbursements, assist employees with travel and training submissions, support implementation of related systems and processes, and provide backup support for general accounts payable functions.

• Obtain approvals and process accounts payable invoices received for ABLE and LAWO.
• Perform invoice coding and prepare payment documentation in accordance with accounting procedures.
• Process employee-related payments, reimbursements, and other approved disbursements.
• Reconcile corporate credit card statements and related supporting documentation.
• Process petty cash replenishment requests and assist with policy compliance.
• Prepare and distribute accounts payable checks and maintain organized payment records.
• Provide backup support for other Accounts Payable functions during staff absences or periods of increased workload.

• Process travel and training reimbursements for ABLE and LAWO employees, ensuring completeness, accuracy, and compliance with organizational policies.
• Serve as the primary point of contact for employee questions regarding travel and training forms, documentation requirements, submission procedures, and reimbursement timelines.
• Review reimbursement submissions for completeness and coordinate corrections or approvals as needed.
• Prepare and present travel and training policy and reimbursement process training during New Employee Orientation.
• Assist with travel and training system implementation, testing, troubleshooting, and post-implementation support activities.

• Maintain accurate financial records and documentation.
• Utilize accounting software and related systems to enter, retrieve, analyze, and maintain financial information.
• Meet established deadlines while managing multiple priorities.
• Assist with filing, records management, and administrative accounting functions.
• Attend meetings and training sessions as required.
• Comply with all ABLE and LAWO policies and procedures.

This position plays a critical role in ensuring employees are reimbursed accurately and timely for approved travel and training expenses while supporting the efficient operation of the organization's accounts payable functions. The Accounts Payable Specialist works closely with employees, supervisors, and finance staff to maintain compliance with organizational policies and financial controls. Through accurate processing, employee support, and cross-training in accounts payable functions, this role contributes to the effective financial management of ABLE and LAWO.

• High school diploma or equivalent required; associate degree in accounting, business, finance, or related field preferred.
• Two years of experience in accounts payable, employee reimbursements, expense processing, accounting support, or related financial administration.
• Strong attention to detail and accuracy.
• Ability to process transactions, review supporting documentation, and follow established policies and procedures.
• Excellent organizational skills and ability to manage multiple priorities, deadlines, and follow-up items.
• Strong interpersonal, written, and verbal communication skills, including the ability to assist employees with process-related questions.
• Proficiency with…