Executive Assistant

Title

Executive Assistant I

Resid Prgm-Administrative - 107310

J1 - Salaried Full Time HSC

Professional Staff Association

HSC C

1

8:00am – 4:30pm

This role is responsible for maintaining the Designated Institutional Official’s (DIO) day‑to‑day schedule and long‑term calendar. The Executive Assistant prepares high‑volume meeting and briefing materials, gathers information from colleagues across the division and university, and independently initiates and responds to correspondence on behalf of the DIO with important internal and external stakeholders. The position completes or tracks action items arising from workflow, manages all travel logistics, directs routine office operations, and serves as an ambassador on behalf of the office.

The Executive Assistant is often the first point of contact for multiple constituencies, including members of the President’s Cabinet, deans, trustees, donors, volunteers, and prospects that align with UToledo’s advancement mission. They also provide analytical support, project coordination, and supervision to support staff.

Qualifications and

Experience:

• Bachelor’s degree and at least 1 year of progressive, responsible administrative or secretarial experience for management, or 3 years of progressively responsible administrative experience or support, in lieu of education.

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to download and perform basic analysis of data from University of Toledo databases.
• Ability to handle confidential matters with discretion.
• Strong interpersonal written and verbal communication skills.
• Excellent organizational and problem‑solving skills.
• Commitment to customer service and inclusive excellence.
• Ability to work with a diverse group of people at all levels of the organization.

To promote the highest levels of health and well‑being, the University of Toledo campuses are tobacco‑free. Pre‑employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hr compliance or 419‑530‑4747 during the hours of 8:30 a.m. – 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.