Office Assistant

Job location:

Toledo Office - Toledo, OH 43623.

Position type:
Full-Time/Part-Time.

Education level:
High School.

Job category:
Nonprofit - Social Services.

Assists staff effectiveness by providing clerical and operational assistance as needed. Supports any and all agency operations.

This is a temporary position, to run through September 30, 2026.

• Provide receptionist tasks by welcoming clients and answering telephones, recording and retrieving messages to distribute to appropriate staff.
• Maintain office operations by monitoring, distributing and ordering office supply inventory and by reporting any problems to management.
• Process information by copying, retrieving and transmitting documents as required.
• Maintain agency records by retrieving, tracking and filing records.
• Assist in maintaining and updating the agency database and archival collection.
• Maintain client confidence and protect operations by keeping information confidential.
• Assist and support the entire staff in any tasks needed to ensure smooth operations of the agency.

• Share professional knowledge with staff by seeking out professional development opportunities and sharing new learning with staff.
• Support agency operations by appropriately representing the agency in all forums and by demonstrating commitment to agency philosophy, mission, goals, policies and procedures.
• Contribute to effective use of agency resources by identifying and implementing options for cost containment.
• Contribute to team effort by accomplishing related results as needed.
• Use time effectively by appropriately planning, organizing and scheduling required work hours to meet agency needs.
• Demonstrate effective judgment by making appropriate decisions, as well as conducting and maintaining a professional manner and appearance at all times.
• Maintain a safe and clean working environment by complying with health and safety guidelines.

• High School Diploma required, Associate’s Degree preferred.
• Must have working knowledge of Microsoft Suite.
• Must have excellent organizational skills to work in a team‑oriented, fast‑paced environment.
• Excellent oral and written communication skills.
• Ability to work well with a diverse population of clients.