Records and Imaging Assistant

Responsibilities

• Organizes, maintains, controls, and secures individuals’ served records.
• Maintains confidentiality, security and privacy of records.
• Responds to and processes requests for record information from various internal departments.
• Maintains a tracking spreadsheets and databases for both on‑site/off‑site records storage.
• Compiles, produces, copies, maintains, deletes, and scans records as required.
• Composes and types routine correspondence and reports.
• Develops and prepares reports as directed.
• Indexes and files records both manually and electronically.
• Performs quality assurance review of records.
• Acts as liaison between the Records and Imaging Department and other Board departments and facilities.
• Works with and assists facilities with records maintenance processing.
• Organizes and maintains a current and functional filing system and workstation.
• Preparation of records for scanning.
• Assists with document destruction procedures.

High school diploma or G.E.D required. Associate degree in secretarial science, business management, or management preferred.

• One (1) year secretarial experience, Microsoft Word and Excel software.
• Access, Gatekeeper, and Doc Worker software experience preferred.
• Valid driver’s license required.
• Requires passing a basic Excel proficiency skills test.
• Requires passing Basic Electronic Mail skills test.