Administrative Assistant

Description We are looking for an Administrative Assistant to support a busy childcare resources team in Toledo, Ohio. This contract opportunity is ideal for someone who enjoys keeping operations organized, communicating with a wide range of stakeholders, and providing dependable administrative support to leadership. The role offers a steady Monday through Friday schedule and requires a detail-oriented, proactive approach to managing schedules, registrations, records, and vendor-related tasks.

Responsibilities:

- Provide day-to-day administrative support to department leadership, ensuring tasks are completed accurately and on schedule.

- Coordinate class scheduling and assist with participant registration for child development programs.

- Track enrollment activity, maintain attendance-related records, and prepare certificates for completed programs.

- Manage calendars and organize meetings, including scheduling sessions with internal teams and external partners.

- Communicate by phone and email with program participants, vendors, and other contacts to address questions and confirm details.

- Enter and update vendor information in internal systems to support payment processing and record accuracy.

- Prepare documents, presentations, and spreadsheets using Microsoft Office, Google Docs, Canva, and Adobe tools as needed.

- Support office operations by maintaining organized files, monitoring administrative deadlines, and assisting with related special projects. Requirements - Prior experience in an administrative or executive support role within a fast-paced office environment.

- Strong calendar management and meeting coordination skills with careful attention to detail.

- Ability to handle data entry, document preparation, and record maintenance with a high level of accuracy.

- Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint, along with Google Docs.

- Comfortable communicating professionally with team members, vendors, and program participants by phone and email.

- Demonstrated initiative, reliability, and willingness to collaborate effectively with different personalities and work styles.

- Experience supporting travel arrangements or executive meetings is helpful.

- Ability to work onsite in Toledo, Ohio during standard business hours, Monday through Friday. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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