Administrative Assistant , College Of Engineering

Title: Administrative Assistant I, College of Engineering

Department: Office of Academic Affairs, Shah Center for Engineering Career Development, College of Engineering

The Administrative Assistant I provides assistance to the Office of Academic Affairs and the Shah Center for Engineering Career Development in the College of Engineering. The position offers essential information and services related to administrative operations, including greeting visitors, answering inquiries, scheduling meetings, purchasing supplies, assisting with event planning and execution, processing employment paperwork, and maintaining department records, equipment, and supplies.

• Greet visitors and answer inquiries
• Schedule meetings and appointments
• Purchase and manage office supplies
• Assist with event planning and execution
• Process employment paperwork
• Maintain department records, equipment, and supplies
• Perform related administrative tasks as needed

• Associate’s degree in business management, secretarial sciences, or a related field
• At least six months of administrative or secretarial experience performing similar duties for an upper-level management position or equivalent combination of education and work experience
• Proficient use of Microsoft Office 365 suite and Adobe
• Ability to maintain confidentiality, including FERPA, HIPAA, and other relevant policies
• Quick learning of new technologies and best practices
• Excellent customer service skills and a pleasant, responsive demeanor
• Ability to complete moderately complex administrative paperwork
• Independent assessment, response, and follow-up on inquiries from students, alumni, donors, and guests
• Ability to work efficiently in a fast‑paced environment, multitask, and prioritize projects with frequent interruptions
• Self‑motivated, well–organized with attention to detail, consistency, and accuracy

The University of Toledo promotes a tobacco‑free campus. Pre‑employment health screening, including drug testing, may be required.

The University of Toledo is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status or political affiliation. The University provides reasonable accommodations for individuals with disabilities. For accommodation requests contact HR Compliance at hr compliance or 419‑530‑4747.