Clerk

Job Description

Responsible for processing and maintaining all legal records for Lucas County Juvenile Court, including the appearance docket, journal and cash book, and for a variety of clerical duties as assigned.

Court Expectations of Employee:

• Adheres to Court Policy and Procedures
• Acts as a role model both within and outside the Court
• Exhibits a professional manner in dealing with others and works to maintain constructive working relationships
• Maintains a positive and respectful approach both verbally and in writing with superiors, colleagues, and individuals inside and outside the Court
• Performs duties as workload necessitates in a timely, accurate and thorough manner and is conscientious about assignments meeting Department productivity standards
• Communicates regularly with supervisor about Department issues
• Demonstrates flexible and efficient time management and ability to prioritize workload
• Consistently reports to work on time, prepared to perform duties of position meeting Court attendance standards

Essential Job Functions:

• Receiving and processing motions and complaints for filing, examining the same to ensure that the documents comply with standardized formats and court procedures.
• Initiating recording and tracking service of summons, including notification of appropriate parties of same.
• Accepting, recording and processing receipt of monies from the public in regards to payment of court ordered fines and costs, bonds, genetic testing costs and attorney fees.
• Maintain court files, including journalizing of court orders.
• Swear in complaints as required.
• Schedule magistrate's dockets as required; maintains schedule of appointments.
• Preparation and issuance of body attachments, bonds and warrants.
• Preparation and processing of orders for conveyance and release forms as required.
• Preparation of certified copies of court records as required.
• Answer telephones and greet visitors, providing information and assistance while identifying one's self in a pleasant and positive manner. Direct calls appropriately and/or take and deliver accurate messages while responsibility for helping the caller.
• Prepares memorandum, correspondence, and other job related documents using prescribed format and conforming to all rules of punctuation, grammar, dictation and style.
• Enters and retrieves information and data via computer.
• Sends and delivers facsimiles.
• Prepares/runs various reports as needed; locates and distributes information, reports, etc.
• Maintains files and filing systems.
• Performs various clerical duties including typing, filing, copying, etc.
• Answer telephones and greet visitors, providing information and assistance while identifying yourself in a pleasant and positive manner. Direct calls appropriately and/or take and deliver accurate messages while taking responsibility for helping the caller. (Deputy Clerk III assigned to CASA)
• Prepares memorandum, correspondence, reports and other job-related documents using prescribed formats and conforming to all rules of punctuation, grammar, diction and style. (Deputy Clerk III assigned to CASA)
• Enters and retrieves relevant information and data via computer. (Deputy Clerk III assigned to CASA)
• Sends and delivers facsimiles and electronic mail as necessary. (Deputy Clerk III assigned to CASA)
• Prepares/runs various reports and spreadsheets as needed; locates and distributes information, reports, etc. (Deputy Clerk III assigned to CASA)
• Maintains schedule of appointments. (Deputy Clerk III assigned to CASA)
• Performs various clerical duties including, but not limited to, typing, filing, copying, etc. (Deputy Clerk III assigned to CASA)
• Assists with CASA/GAL pre service and in service training. (Deputy Clerk III assigned to CASA)

Other

Job Duties and Responsibilities:

• Attends mandatory staff meetings and training as required.
• Maintain a high level of confidentiality due to job content.
• May be required to maintain a schedule of volunteer hearings and training calendars. (Deputy Clerk III assigned to CASA)
• Provides assistance/back up coverage to other personnel as needed/requested.
• Accuracy and attention to detail are a must.
• Skill in computer
• All other duties as assigned.