Office Assistant Job Toledo area,Ohio USA,Administrative/Clerical

Office Assistant

Toledo Office
- Toledo, OH 43623

Overview

Position Type:
Part Time

Education Level: High School

Category:
Nonprofit
- Social Services

Description

Purpose/Scope of Responsibility:

Assists staff effectiveness by providing clerical and operational assistance as needed. Supports any and all agency operations.

Essential Duties, Responsibilities, &

Competencies:

Provides receptionist tasks by welcoming clients and answering telephones, recording and retrieving messages to distribute to appropriate staff.

Maintains office operations by monitoring, distributing and ordering office supply inventory and by reporting any problems to management.

Processes information by copying, retrieving and transmitting documents as required.

Maintains agency records by retrieving, tracking and filing records.

Assists in maintaining and updating the agency database and archival collection.

Maintains client confidence and protects operations by keeping information confidential.

Assists and supports the entire staff in any tasks needed to ensure smooth operations of the agency.

Other Duties, Responsibilities, &

Competencies:

Shares professional knowledge with staff by seeking out professional development opportunities and sharing new learning with staff.

Supports agency operations by appropriately representing the agency in all forums and by demonstrating commitment to agency philosophy, mission, goals, policies and procedures.

Contributes to effective use of agency resources by identifying and implementing options for cost containment.

Contributes to team effort by accomplishing related results as needed.

Uses time effectively by appropriately planning, organizing and scheduling required work hours to meet agency needs.

Demonstrates effective judgment by making appropriate decisions, as well as conducting and maintaining a professional manners and appearance at all times.

Maintains safe and clean working environment by complying with health and safety guidelines.

Qualifications

High School Diploma required, Associates Degree preferred
Must have working knowledge of Microsoft Suite
Must have excellent organizational skills to work in a team-oriented, fast-paced environment
Excellent oral and written communication skills
Ability to work well with a diverse population of clients