Executive Assistant

The Executive Assistant will provide advanced administrative support to senior executives in our fast-paced engineering firm. As an integral member of our team, you will act as a pivotal liaison between executives and internal and external stakeholders, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Design and maintain databases and filing systems, both electronic and paper.
• Handle confidential documents ensuring they remain secure.
• Conduct research and prepare reports as assigned.
• Manage office supplies and negotiate terms with suppliers; manage internal staff relations.
• Monitor, respond to, and distribute incoming communications.

Required Skills

• Proficiency in MS Office, particularly Excel, Outlook, and Power
• Point.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Knowledge of clerical practices and procedures.
• Capability in managing multiple priorities independently.
• Proven problem-solving skills with attention to detail.