Operations Coordinator; Rosary Cathedral School

Job Title:

Operations Coordinator

Location:

Rosary Cathedral School, Toledo,OH

Salary Range: $27,500-$45,000

Schedule:

Full-time, year-round position

Reports to:

Director of School Operations (DSO)

The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts.

The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes.

• Contact prospective families from enrollment-in-progress list
• Support school leadership team in canvassing efforts
• Assist DSO in managing and updating Final Site enrollment system
• Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, after school enrichment, etc)
• Coordinate parent ambassadors for enrollment events
• Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for following year

• Collects monthly receipts and completes monthly coding
• Deposit funds to the bank monthly
• May support with accounts payable, receivable, and payroll oversight

• Manage school-wide schedules, including event coordination and calendar maintenance
• Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings
• Collaborate with the DSO to maintain accurate student enrollment and attendance data
• Serve as a liaison between school staff and the DSO for operational updates and tasks
• Leads chronic absenteeism reduction efforts, by contacting families of absent students daily and cross-checking attendance records and comments for accuracy
• Roster students into NWEA three times a year per network testing schedule
• Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services

• Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems
• Support compliance with safety protocols and regulatory requirements, including preparing reports and records
• Become fluent in school emergency plan
• Supports with transit and placement in School curriculum room, after DSO confirms order

• 2-4 years of operational experience
• Bachelor’s degree preferred
• Passionate commitment to the mission of Partnership Schools.
• Excellent organizational and time management skills.
• Strong analytical and problem-solving skills.
• Customer service experience.
• Ability to learn quickly and respond to feedback.
• Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow through within demanding timelines.
• Experience in Microsoft Excel and PowerPoint.
• Expereince with Google Drive