Administration Assistant - Senior Living

Administration Assistant
- Senior Living

Location: Oakleaf Village Toledo - 4220 North Holland Sylvania Rd Toledo, Ohio

Job Type: Full-Time

Pay Rate: $23 - $25 hour

At Wallick Senior Living, our team understands that senior living is not just a job, but a calling. We take pride in caring for and empowering our residents as they choose to enjoy their golden years with us.

With1,000+employee sand a mission toopen doors to homes, opportunity, and hope,we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.

• A Unique Approach to Senior Living:
  Our associates' power Wallick’s approach to senior living that goes beyond care to ensure our residents live their best lives through meaningful activities, delicious meals and round-the-clock support.
• Pay-on-Demand: access your money as you earn it.
• Exceptional Benefit Package:
  Health, dental, vision insurance effective within 2 weeks of starting your new job. Other benefits like gym membership reimbursement, paid parental leave, 401K, and more!
• Work-Life Balance:
  Paid time off, including paid parental leave.
• Supportive Culture and Rewarding Work: A team-oriented environment where associates make a meaningful impact by helping individuals maintain independence and quality of life.
• Career Growth:
  Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people.
• Employee Owned, Resident Focused:
  As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability.

The Administrative Assistant
- Senior Living will provide administrative, clerical, and organizational support to the Executive Director, Business Office Manager (BOM) and/or other site leaders. The position helps maintain efficient daily operations by coordinating schedules and meetings, preparing and maintaining records, assisting with business-office processes, and serving as a professional point of contact.

• Provide administrative support to the Executive Director and Business Office Manager.
• Plan and manage the scheduling and direction of site Receptionists.
• Assist with scheduling, meeting coordination, and calendar management.
• Assist Executive Director in oversight of housekeeping operations for the campus.
• Prepare, organize, and maintain files, records, and reports.
• Support payroll, invoicing, purchasing, and other business office functions as assigned.
• Assist with data entry and maintaining accurate records and databases for various logs, concern reports, etc.
• Greet visitors and serve as a professional point of contact for staff, families, vendors, and community members.
• Support special projects, events, and campus initiatives.
• Under direction by Executive Director, work a flexible weekly schedule as needed for the business.
• Collect, organize, and route supporting documentation to the appropriate reviewer or approver.
• Refer discrepancies, exceptions, approval requests, and non-routine questions to the Business Office Manager, Executive Director, or other appropriate leader.
• Perform other clerical and administrative duties as needed to support campus operations.

• Associate degree in Business Administration, Office Management, Accounting, or related field preferred.
• One to three years of administrative, office support, receptionist, or business office experience preferred.
• Experience supporting managers, department leaders, or senior leaders preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with invoicing, purchasing,…