Assistant Registrar, Student Records

University of Toledo has proudly served our community since 1872. We offer competitive wages, access to the Public Employees Retirement System, generous time off allowances and additional wellness benefits. As a part of The University of Toledo employees and their dependents also have access to education benefits at UToledo.

Apply now Job no: 500477
Work type: Staff - Full-Time
Location: Main Campus - Academic Toledo, OH
Categories: Administration, Full-Time, None, Student Services

The Assistant Registrar contributes to the university’s mission and vision by implementing and exercising functional authority for the integrity and support of all aspects of student records/services. This person will be responsible for hiring, training, and supervising staff in the areas of grades, transcripts, suspension, dismissal, graduation processing, course registration, and education verification requests. The position assists with coordinating commencement related functions, including training and reporting in support of the ceremony.

It oversees NCAA academic eligibility systems and reporting, manages all aspects of degree and enrollment verification, and maintains a high level of knowledge related to Banner, document imaging systems, and Registrar’s Office functions, including registration, records, and scheduling. The Assistant Registrar documents and trains staff, faculty, and students in these areas.

• Bachelor’s Degree required.
• Two to four (2-4) years’ experience with student information systems (Ellucian Banner preferred), imaging systems, and university policy and procedures required.
• Progressively increasing responsibility within a Registrar’s Office or other student services office.

• Ability to prioritize, strategically plan, work in a fast‑paced environment, and meet deadlines with frequent interruptions and changes of focus.
• Excellent verbal and written communication skills required.
• Experience working with sensitive and confidential information.
• Proven ability to collaborate with faculty and staff.
• Proven organizational skills required.
• Demonstrated problem‑solving, conflict resolution, team management, and leadership skills.
• Proven technical skill to troubleshoot systems issues quickly and efficiently.
• Commitment to supporting new technology implementation.

• Knowledge of NCAA student athlete eligibility rules and compliance preferred.

To promote the highest levels of health and well‑being, the University of Toledo campuses are tobacco‑free. Pre‑employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.

The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.

The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at hr compliance or 419‑530‑4747 between 8:30 a.m. and 5 p.m. or apply online for an accommodation request.

Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.

Advertised: 28 Jan 2026 Eastern Standard Time
Applications close: