Human Resources Specialist

This is a part-time position. 35 hours a week.

This position is responsible for core operational functions within the Human Resources Department, primarily focusing on the coordination of recruitment, and selection and new hire orientation and accurate HRIS records management. and reports; provides technical assistance to department leadership on hiring, managing HRIS and personnel issues, explains laws and rules and provides interpretations of collective bargaining agreements, employee policies and procedures.

Performs recruitment activities, including but not limited to: prepares and posts job bids as appropriate for bargaining and non-bargaining unit positions, using the internal job bid process and/or advertising externally; prepares applicant logs; reviews and pre-screens job applicants for further review; schedules interviews and prepares interview packets for panel members; reviews candidate’s employment and educational qualifications;runs background checks; prepares and secures appropriate signatures on recommendation paperwork;

assists in the preparation of packets for Personnel Committee and Board meetings; prepares correspondence and interacts with job applicants for conditional and employment offers; and assists in the scheduling of an appropriate start date.

• Conducts new hire orientation for employees, including the completion of payroll paperwork and policy distribution where appropriate;provides information on benefits enrollment where appropriate; processes all required paperwork; conducts building tours, and schedules on-boarding activities; creates employee personnel files. Prepare and processes new hires and changes in employment status (personnel actions, etc.) so that data can be entered into the HRIS system;
  Able to independently run reports in HRIS.
• Coordinates the administrative workflow for employee Family and Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA) requests; takes the lead in ensuring required notices, medical certifications, and paperwork are accurately prepared, distributed, and tracked within regulatory timelines; maintains confidential leave records and medical files and provides information to determine eligibility/accommodation decisions.
• Assists with Investigations and complaints of harassment, including civil rights; , coordinating schedules, gathering documentation, and note-taking during investigative interviews.
• Assists with writing job descriptions, job audits and to ensure positions are properly classified. Assists with classification and compensation research and studies, in establishment of compensation and classification policies, procedures and guidelines.
• Assists with organizational development activities, including the coordination of workforce development, training and tracking.
• Actively engages in process improvement, by identifying, analyzing, and improving business processes that impact HR data and performance.
• Maintains accuracy of HR records including personnel files, organizational chart, and logs of actions and activities.
• Provides general clerical and administrative support by composing and typing letters, memoranda, and other correspondence; prepares routine reports as requested.
• Monitors, records, and communicates all incident/accident reports and educates staff as necessary.
• Compiles information and creates special reports as necessary including various state, federal and/or local reports, demographic and employee statistic reports, and surveys as related to support of the Human Resources Department.
• Prepares and sends out the monthly HR newsletter, distributes information on the EAP, and other related all-staff communications.
• Assists with labor relations and negotiations as needed. Schedules labor-management meetings.
• May assist with gathering data for Personnel Committee, labor management issues and other HR related matters.
• Provides customer service, both in-person and by telephone; screens and directs telephone calls; takes and relays messages; answers questions from employees and the general public regarding HR issues, rules, and regulations relating to HR management; responds to employment…