HR administrator

Location: Toledo, Ohio
Position Type: Full-Time | Exempt or Non-Exempt (Based on Experience)

At Talbot Health Services
, we know that exceptional patient care begins with exceptional employees. Behind every successful hire, every new employee orientation, every payroll process, and every positive workplace experience is a Human Resources professional dedicated to supporting both people and the organization.

We are seeking a motivated, detail-oriented, and service-focused Human Resources Administrator to join our growing Human Resources team. This role is ideal for an HR professional who enjoys variety, thrives in a fast-paced environment, values continuous improvement, and is passionate about helping employees succeed.

As our Human Resources Administrator, you will play an essential role in supporting the entire employee lifecycle—from recruitment and onboarding through employee relations, compliance, benefits administration, payroll support, and HR operations.

If you enjoy solving problems, building relationships, and making a meaningful impact behind the scenes, we'd love to meet you.

Talbot Health Services provides compassionate, evidence-based behavioral health and substance use disorder treatment throughout Northwest Ohio. Our continuum of care includes outpatient services, residential treatment, medication-assisted treatment (MAT), intensive outpatient programming, case management, and recovery support services.

Our employees are united by one purpose: improving lives through compassionate care, teamwork, integrity, and clinical excellence.

The Human Resources Administrator serves as a key member of the Human Resources team, supporting employees, managers, and leadership through responsive service, operational excellence, and regulatory compliance.

This position is responsible for coordinating a wide range of Human Resources functions including recruitment support, onboarding, employee records management, benefits administration, payroll assistance, policy administration, compliance, employee engagement, HR reporting, and special projects.

Success in this role requires exceptional organization, attention to detail, discretion, professionalism, and a genuine commitment to delivering outstanding employee service.

Provide exceptional customer service to employees and managers by serving as a trusted HR resource for questions regarding policies, benefits, employment processes, payroll, leave administration, and workplace procedures.

Assist with posting positions, reviewing applicants, scheduling interviews, communicating with candidates, preparing employment offers, coordinating pre-employment requirements, and ensuring a seamless candidate experience.

Coordinate new hire onboarding, orientation scheduling, employment documentation, background checks, drug screenings, I-9 compliance, HRIS setup, personnel files, and new employee communications to ensure every employee starts successfully.

Accurately maintain employee records, HRIS information, compliance documentation, personnel files, employment changes, and confidential records while ensuring data integrity and confidentiality.

Assist employees with benefit enrollment, qualifying life events, payroll questions, timekeeping issues, leave administration, employment verifications, and HR documentation while partnering closely with payroll and leadership.

Support compliance with applicable federal, state, and local employment laws while assisting with audits, policy administration, record retention, regulatory reporting, and continuous process improvement.

Coordinate full-cycle recruitment activities and applicant communications.

Schedule interviews and partner with hiring managers throughout the hiring process.

Prepare offer letters and onboarding documentation.

Coordinate new hire orientation and onboarding activities.

Maintain employee personnel files and…