Assistant Dean, Institutional Research and Data Systems

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** Advertised

Position Title:

** Assistant Dean, Institutional Research and Data Systems##
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* Job Description:

** The Assistant Dean of Institutional Research and Data Systems helps support data-driven decision-making to advance Owens Community College’s educational mission. This role plays a leadership role in the Department of Institutional Research & Effectiveness with a focus on data integrity and the generation of analytics and reporting of institutional data, including state and federal reporting requirements.
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* Essential Functions:

*** The Assistant Dean of Institutional Research assists in planning, organizing, coordinating, oversight, and administering activities and initiatives in support of the Office of Institutional Research and Effectiveness.
* Workday report writing. Work with key stakeholders throughout the college to develop and maintain workday reporting and associated extracts to meet college needs.
* Manage databases; configure and maintain databases, gather requirements and implement new data warehouse for institutional research functions to support accurate measurement of strategic initiatives.
* Develop, maintain and assist other IR staff with generating data extractions and reporting.
* Prepare, manage, and submit accurate compliance reports to State, Federal, and other external agencies (e.g., ODHE, IPEDS, NCES, National Student Data Clearinghouse, HEOA etc.).
* Stay current with reporting requirements, policies, definitions, schedules, systems and processes. HLC Data Coordinator.
* Provide technical assistance to the Office of Institutional Research & Effectiveness to support institutional operations, compliance, assessment, continuous improvement, strategic planning and decision-making by gathering, extracting, manipulating, analyzing and modeling data using analytical and statistical tools.
* Work with key internal and external stakeholders within and across departments to understand technical and functional data requirements and processes.
* Maintain current in-depth knowledge of the enterprise resource planning system (e.g., Workday), IT business systems, records processing, data management, and reporting to ensure constant compliance, data integrity, standards and policies.
* Conceptualizes and conducts quantitative studies to provide decision-support for senior leadership.
* Provides necessary support for the college’s organizational effectiveness, planning, accreditation, evaluation, and program assessment activities.
* Assists in the preparation, follow-up, and reports for the college’s accreditation agency and in the college’s efforts to secure grants.
* Design, develop, implement, maintain, test, debug, document, and support custom Institutional Research databases for reporting.
* Assure that data elements meet standardized definitions, are accurate and consistent over time.
* Conduct and participate in data audits to ensure accuracy of reported data.
* Prepare other routine and ad hoc data requests and reports as needed.
* Oversees the maintenance of the departmental administrative/student information database(s); updates and maintains system files, establishes and maintains security and access information, ensures that backup copies of all files are routinely made and securely stored at a separate location, maintains system documentation.
* Manages the web content for the Institutional Research Department as needed on both the Internet and the Intranet.
* Serves as the liaison to the webmasters for updates.
* Develops and implements processes for collecting, linking, and analyzing data from a variety of sources including internal systems, state and federal agencies, other higher education institutions, and employers.
* Document processes, sources, and techniques to ensure the consistent application of methodologies and to maintain an institutional record of procedures and practices.
* Other duties as assigned.
** Knowledge, Skills, and Abilities:
*** Expertise in Tableau, SPSS/R, productive working knowledge with information systems, the student information system (Workday), IPEDS & HEI reporting systems and requirements, working knowledge of SQL, PL/SQL, reporting tools…