Financial Administrator, IACTL

University of Toledo has proudly served our community since 1872. We offer competitive wages, access to the Public Employees Retirement System, generous time off allowances and additional wellness benefits. As a part of The University of Toledo employees and their dependents also have access to education benefits at UToledo.

The Institute of American Constitutional Thought & Leadership is a multidisciplinary university center dedicated to the principles, institutions, and core texts that are foundations for the Ohio and American political order as well as greater Western Civilization. The Institute is an independent academic unit within the University of Toledo, and it pursues its mission through courses, public events, and research. The Ohio General Assembly established and funded the Institute in summer 2022.

This position will assist the Director and Executive Director through the Institute’s business & financial operations, event coordination, logistics, budget process, and strategic planning.

• Oversee and administer the Institute’s financial operations and business planning and strategies.
• Collaborate with the Executive Director and Director to develop the Institute’s annual budget and ensure compliance with grant funding policies (federal, state, and University).
• Manage the Institute’s accounts and sources of revenue in accordance with applicable University and grant funding rules and regulations, including purchase, requisition, expense reports, payables, grant reporting, and funds flow.
• Collaborate with the Executive Director to form strategies for developing sources of revenue.
• Oversee human resources logistics in accordance with applicable University and grant funding rules and processes in support of ORC Sec. 3364.07 (B), (C).
• Manage efforts that support alumni and donor engagement.
• Draft and review grant letters, memoranda of understanding, offer letters, and other documents related to financial operations.
• Maintain the Institute’s financial and personnel records.
• Perform additional duties as assigned, including office management tasks and management of lower-level staff.

• This staff‑leadership role is necessary to ensure the Institute’s financial success through efficient business operations and compliance with federal and state guidelines.
• Directly responsible for managing business and human resources matters for faculty, students, donors, and guests.
• Facilitates and monitors budget and budget transactions to ensure compliance with budget.
• Oversees administrative details, correspondence, and a large amount of faculty and student paperwork and monitoring related to compliance with federal, state, and University standards.

This position reports directly to the Institute’s Executive Director and works with leaders at all levels of the university. The role may provide direction to student workers but does not have permanent direct reports.

• Master’s Degree required in an applicable financial or business field.
• Minimum of five (5) years of financial leadership experience.
• Effective communication skills with diverse audiences.
• Excellent business/financial management skills.
• Advanced proficiency with Excel, including data tracking and advanced functions.
• Strong attention to detail.
• Proficiency in managing financial operations and budget planning with accountability and sound judgment.

• Experience working directly with faculty and administrators in higher education.
• Experience supervising staff.
• Willingness to work a flexible schedule.
• Prepared to work collaboratively with the Institute’s Director and Executive Director.
• Strong management and organizational skills, with a focus on tasks and meeting deadlines.
• Flexibility adapting to changing goals and priorities.
• Proficiency with Microsoft Office 365 and Adobe.

To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco‑free. Pre‑employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required…