Marketing Administrator - Pending Regulatory Approval

Overview

We’re always looking for talent that believes in having fun. At PENN Entertainment, you’ll get to be a part of an exciting industry, where the days and nights are fast paced. You’ll work with an incredibly diverse set of co-workers driven by their enthusiasm for helping people find and have more fun. You’ll also get to work at a company that cares about your career growth and will help you get the support you need to expand your possibilities.

The Marketing Administrator provides administrative, operational, and project coordination support to the Marketing department. This role serves as a key liaison between property departments, corporate creative teams, external vendors, and marketing leadership to ensure that marketing initiatives, promotions, events, and property communications are executed accurately and on time.

The Marketing Administrator is responsible for managing creative workflows, coordinating collateral development and distribution, supporting departmental projects and initiatives, and assisting with the execution of on-property and off-property events. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where managing multiple priorities and deadlines is essential.

• Enthusiastically supports, actively promotes, and demonstrates superior guest service in accordance with department and company standards and programs.
• Ensures compliance with all company policies and applicable regulatory requirements and reports potential issues to management.
• Provides administrative and project support to marketing leadership, including the Director of Marketing and Vice President of Marketing.
• Supports the execution of departmental initiatives by assisting with planning, organization, tracking, and follow‑up of projects and assignments.
• Partners closely with the Digital Marketing Manager and Entertainment Manager by assisting with project coordination, administrative responsibilities, workflow management, and execution of operational tasks to ensure projects remain on schedule.
• Maintains and references the property's promotional and event calendars to proactively coordinate marketing deliverables and creative deadlines.
• Manages creative requests through the company's digital asset and project management platform, including entering jobs, tracking progress, communicating updates, and ensuring projects are completed within established timelines.
• Coordinates the development of marketing collateral, including direct mail, digital assets, property signage, promotional materials, menus, event graphics, presentations, and other communication pieces.
• Reviews creative proofs for accuracy and completeness, coordinating revisions and approvals with internal stakeholders and corporate creative partners.
• Serves as a liaison between departments and the Marketing team to ensure requested collateral is designed, approved, produced, and distributed appropriately.
• Coordinates collateral requests from internal departments, including gathering requirements, communicating timelines, facilitating approvals, and ensuring final materials are delivered accurately and on time.
• Maintains organized records of creative projects, approvals, production schedules, and final deliverables.
• Coordinates with external vendors regarding printing, production schedules, deliveries, and fulfillment of marketing materials and collateral.
• Assists with vendor management activities, including obtaining quotes, tracking orders, reconciling invoices, and processing payments in accordance with company procedures.
• Supports the preparation and organization of presentations, reports, meeting materials, budgets, and departmental documentation as needed.
• Assists with the execution of…