Administrative Assistant

• Minimum 1 year of administrative, office, receptionist, scheduling, or customer service experience.
• Strong phone presence with the ability to communicate politely, professionally, and confidently with customers and internal teams.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced, service-based environment.
• Dependable, reliable, and able to work fully onsite Monday through Friday.
• Basic Microsoft Office skills, especially Excel for data entry, simple calculations, and working within pre-built templates.
• Comfortable learning and using CRM, scheduling, or customer management systems.
• Ability to fit into a small, lean, hands-on office environment and reduce administrative burden quickly.

• Prior experience in landscaping, construction, home services, specialty trades, contracting, plumbing, electrical, or another blue-collar/service-based business.
• Experience supporting scheduling, field teams, estimates, customer calls, or operational coordination.
• CRM experience such as Salesforce, Hub Spot, Jobber, Service Titan, LMN, or similar customer/scheduling platforms.
• Exposure to invoicing, AP/AR, or basic bookkeeping support.
• Ability to assist with limited time-and-materials estimating for maintenance or lawn care services, where applicable.

Insight Global's client is seeking a reliable and organized Seasonal Office Administrator to support daily office operations, customer communication, scheduling, invoicing, and administrative coordination for a fast-moving business. This person will serve as a central point of contact for inbound customer calls, lead intake, calendar coordination, AP/AR support, and general office workflow. The ideal candidate is dependable, professional on the phone, comfortable working onsite in a small office environment, and able to quickly adapt to a service-based business that supports both office leadership and field operations.

Please note this is a seasonal role. The client operates from mid-to-late March through November and typically closes during the winter season from November through March.

• Answer incoming calls professionally, assist with customer intake, and direct inbound/outbound leads to the appropriate next step.
• Schedule appointments, manage calendars, and coordinate meetings for customers, leadership, estimators, and field operations.
• Support general office administration, including data entry, document organization, customer records, and day-to-day office workflow.
• Assist with accounts payable/accounts receivable support, invoicing, and basic financial administrative tasks.
• Provide scheduling and administrative support to leadership, including personal scheduling assistance as needed.
• Coordinate with estimators and field teams to help ensure customer requests, appointments, and operational needs are communicated clearly.
• Use Microsoft Office, especially Excel, for basic data entry, copy/paste functions, sums, subtotals, and maintaining pre-built spreadsheets.
• Utilize CRM or scheduling systems to track customer details, appointment notes, and follow-up activity.
• Support customer/client meeting coordination and help maintain an organized, responsive office environment.

3 MONTH CONTRACT BUT PERM IS POSSIBLE DEPENDING ON PERFORMANCE