Administrative Secretary – Curriculum and Instruction

Administrative Secretary – Curriculum and Instruction

Starting Date: Immediately

• Equivalent to the completion of the twelfth grade, supplemented by courses in office practices.
• Associate's or Bachelor's degree preferred.
• Four years of increasingly responsible office experience, including independent judgment and preferably experience in a public school setting or school district office.
• Correct English usage, spelling, grammar and punctuation.
• Current technology and software applications, including word processing, presentation preparation, spreadsheet/database, and Internet access.
• Current office organization, procedures, and practices.
• Business letter writing and basic report preparation.
• Principles and procedures of record keeping.
• Receptionist and telephone techniques.
• Type 50 wpm, write legibly, follow oral and written directions, and work well with a variety of people. Typing and clerical test required.
• Bilingual (English, Spanish) preferred

• Perform a variety of complex clerical and secretarial work involving use of independent judgment and requiring accuracy and speed.
• Devise or adapt office procedures in response to changing organizational needs.
• Make clear and comprehensive reports and keep complex records.
• Proficiently operate standard office equipment.
• Read, understand, and explain technical policies and materials.
• Analyze situations accurately and make decisions in procedural matters without immediate supervision.
• Understand and carry out oral and written instructions.
• Maintain cooperative working relationships with those contacted in the course of work.
• Type at a net corrected speed of 50 words per minute.

Assistant Superintendent of Educational Services

Perform skilled secretarial and clerical work to relieve the administrator of a wide variety of routine administrative and office duties and to perform related work as required.

• Organizes and expedites the flow of work through the Educational Services office.
• Performs a wide variety of skilled secretarial and clerical work, including typing, proofreading, filing, checking, and recording information. Establishes and maintains record systems and files.
• Communicates with staff, students, and community members.
• Arranges and schedules meetings, appointments, and interviews.
• Screens calls and visitors; screens incoming correspondence routed to the administrator for priority and background information.
• Types and maintains a heavy volume of complex and confidential reports. Compiles reports, handbooks, and special projects from a variety of sources including grants.
• Independently composes correspondence, answers inquiries, and supplies information on a wide range of technical and program matters for administrators, teachers, staff, and the public.
• Translates educational services communications and forms as directed by the Educational Services department.
• Supports ordering, purchasing, and record keeping as it relates to all Federal and State grants.
• Collaborates with the Assistant Superintendent of Educational Services to:
  • Communicate with staff regarding trainings.
  • Maintain pre and post registration attendance for trainings.
  • Maintain training attendance and submit a monthly report to the supervisor.
• Provides clerical support to the Director of STEM and Assessment Programs and Math, and to the Curriculum Support Specialist who are members of the Educational Services Team.
• Provides clerical support to before/after‑school and summer school programs.
• Supports the English Language Learner program requirements, including:
  • Coordinating administration of English language proficiency assessments, including securing/scheduling testing teams, scoring, reporting, and vendor management.
  • Maintaining and providing accurate technical reports to the curriculum and instruction team and to the language acquisition support campus specialists.
  • Assisting with program monitoring, data collection, and analysis; participating in site and district level data teams and program implementation meetings.
  • Providing ongoing support to the language acquisition support campus specialists.
  • Maintaining accurate student records,…