Office Support Specialist, Senior; Enrollment

Littleton Elementary School District Littleton District Office
- Tolleson, Arizona Open in Google Maps

This job is also posted in Littleton Elementary School District

Starting Date: To Be Determined

TITLE:
Office Support Specialist, Senior(Enrollment)

CLASSIFICATION:
Non-Exempt GRADE 6

Classified Placement Schedule

GENERAL STATEMENT OF RESPONSIBILITIES: To perform experienced administrative support and clerical duties in maintaining electronic records and document files, and enrolling and tracking District students.

PRINCIPLE DUTIES: (essential functions)

• Provides information and assistance to visitors, parents, students and others having business with the District.
• Assists students with registration, enrollment, government forms and other documents; verifies accuracy and completeness of enrollment documents; creates student files and computer records.
• Collects and compiles previous school records as required; processes student withdrawals and transfers as directed.
• Compiles daily student attendance, absence and tardy records and reports; calls parent/guardian to verify student welfare and attendance status.
• Answers phones; assists students, staff and the general public and answers inquiries about District services, programs and records; explains rules, policies, and procedures; provides information within the scope of authority.
• Updates, maintains and organizes electronic and paper files, records, reports and documents.
• Receives records, verifies information, and enters data into the computer tracking systems.
• Provides a variety of clerical and office assistance duties; creates student information flyers and correspondence; processes and copies mail, documents, correspondence and other materials.
• Updates and maintains statistical information, reports and related documents.
• Requests records from other agencies and schools; faxes and sends documents as requested.
• Maintains the absolute confidentiality of all records and information.
• Interprets or translates as necessary.
• Performs other duties as assigned.

KNOWLEDGE AND

SKILLS REQUIRED:

• Knowledge of District policies and procedures.
• Knowledge of record keeping and records management principles.
• Knowledge of standard office equipment and computer hardware and software applications.
• Knowledge of general office processes and procedures.
• Knowledge of customer service techniques.
• Knowledge of safe work practices.

• Skill in operating personal computer utilizing standard and specialized software.
• Skill in entering information into a computer system with speed and accuracy.
• Skill in prioritizing multiple tasks, projects and demands.
• Skill in meeting critical time deadlines.
• Skill in using mathematics and maintaining accurate records.
• Skill in dealing tactfully and courteously with individuals seeking information about school functions.
• Skill in public relations and customer service.
• Skill in establishing and maintaining effective relationships with co-workers, parents and others.
• Skill in effective communication, both verbal and written.

PHYSICAL REQUIREMENTS: Light physical demands; standard office environment; frequent to constant use of a personal computer. Required to perform the following physical requirements of the position with reasonable accommodation: vision corrected to 20/20, ability to hear in the normal range (corrected), able to speak clearly, and able to lift, move and carry up to 20 pounds.

MINIMUM QUALIFICATIONS: High school diploma or GED equivalent; AND two (2) year’s clerical and computer work experience; OR an equivalent combination of education and experience that provides the required knowledge and skill.
Ability to read and write English is required; bilingual skills (English/Spanish) are preferred.

REQUIRED LICENSE/CERTIFICATION: None.

TERMS OF EMPLOYMENT: Twelve months per year. Salary and work year to be established
by the Board. Telecommute eligibility established by the Governing Board in accordance to Policies GCC & GDD.

EVALUATION: Performance of this job will be evaluated annually in accordance with the provisions of the Board’s policy on evaluation of classified personnel.

Position Type: Full-Time

• Human Resources
• P.O. Box 280
• Cashion , Arizona 85329
• Phone:
• Email: HR