Administrative Officer

Job Title

Administrative Officer

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• Provides overall administrative management of the Safety Section Department.
• Perform a full range of administrative managerial activities and responsibilities, including resource management and allocation, budget development, cost accounting, data collection and analyzing, program evaluation and performance improvement of the overall administrative and operational functions of the department.
• Designs, organizes, and maintains data bases and filing systems.
• Processes incoming and outgoing materials such as correspondence, reports memoranda, and other forms of written communication.
• Attend meetings, prepares meeting minutes, and follow-up on action items with appropriate staff members independently.

• Coordinates the personnel management program, performing or overseeing the full range of human resources requirements.
• Assist the Safety Section to ensure employees are compliant with established policies and programs.
• Assists managers and staff in projecting staffing needs, writing position description and/or functional statements, developing job analysis, preparing performance plans, appraisals/competencies, processing training request, and drafting disciplinary and adverse actions.
• Update and maintain the service's organizational/functional and staffing charts.

• Provides budget and financial management that includes budget oversight, justification and execution, financial management, and financial reporting.
• Prepare budget package for submission to the budget office and responds to all questions.
• Monitors balances and status of projects and recommends/justifies realignment of funds as needed.
• Performs other duties as assigned.

Promotion Potential:
The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule:

Monday-Friday; 8:00am to 4:30pm

Virtual:
This is not a virtual position.

Position Description/PD#:
Administrative Officer/ PD234440 and PD234450

Relocation/Recruitment

Incentives:

Not Authorized

Permanent Change of Station (PCS):
Not Authorized