Bookkeeper

Benefits:

• Health insurance
• Paid time off
• Training & development

Company:
Anderson Remodeling

Location:

Spring, Texas

Reports To:

Owner

Employment Type:

Full-Time, In-House

The Operations & Bookkeeping Manager is responsible for the financial integrity, accrual accuracy, internal controls, HR administration, and management reporting of Anderson Remodeling. This role operates at a controller-level standard and is aligned in structure, methodology, and reporting format with Service Doctor Remodeling & Design. This position ensures that monthly revenue, job costs, advertising spend, and payroll are recorded in the same accounting period, producing reliable gross profit and ROI reporting used for operational decisions, compensation, and growth planning.

The role works closely with the Owner, CPA, and Sales Team, while maintaining strict checks and balances over all cash and credit card activity. The position also supports operational coordination as the current on‑site opener transitions to a reduced role.

Accrual Accounting & Monthly Close (Critical Function):
Ensure all job‑related revenue and expenses are recorded in the same month. Accrue:
Materials delivered but not yet invoiced. Subcontractor work performed but not yet billed. Payroll and labor allocations by job and period. Review open purchase orders monthly and record required accruals. Prevent cost shifting across months that distorts gross profit. Complete and document a formal monthly close within 15 business days. Accounts Payable:
Enter, code, and process vendor bills accurately. Match invoices to approved purchase orders. Prepare weekly check runs for owner signature only. Maintain vendor records, W‑9s, and payment terms. Enforce approval and documentation requirements for all payments. Accounts Receivable:
Generate and send customer invoices timely and accurately. Ensure revenue reflects work completed (accrual‑based). Post customer payments (check, ACH, credit card). Maintain aging reports and follow up on outstanding balances. Coordinate with Sales on billing timing and job status. Payroll & Human Resources:
Process payroll accurately and on time. File payroll tax reports and remit payments. Manage employee onboarding, offboarding, and HR documentation. Maintain personnel files, I‑9s, W‑4s, benefits, PTO tracking. Serve as primary HR administrator for the company. Purchasing & Purchase Orders:
Create and manage purchase orders for all materials and subcontractors. Ensure purchases align with job budgets and gross profit targets. Match purchase orders to vendor invoices. Maintain clean audit trails for all job‑related spending. Reconciliations & Internal Controls:
Perform monthly:
Bank reconciliations, Credit card reconciliations (receipts required). Ensure every credit card transaction has an attached receipt. Investigate and resolve discrepancies immediately. Maintain strict separation of duties:
Bookkeeping prepares, Owner approves and signs checks. Enforce cash control policies without exception. Management Reporting – Service Doctor Aligned:
Monthly Gross Profit by Income Class. Prepare monthly gross profit reports by income class. Use Service Doctor’s income class definitions and methodology. Ensure reports:
Are accrual‑based, Tie to the general ledger, Reflect true job profitability, Provide month‑over‑month and year‑over‑year comparisons. Deliver reports within 15 business days of month‑end. Advertising ROI Reporting (By Advertising Class):
Track revenue and expenses by advertising class. Prepare monthly Advertising ROI reports, including:
Revenue by source, Advertising spend by source, ROI and cost‑efficiency metrics. Ensure sales attribution is accurate and consistent. Align advertising classes with Service Doctor standards. Provide trend analysis to guide marketing decisions. Operations & Scheduling Support:
Work with Sales to review job flow and crew scheduling. Provide visibility into backlog, staffing needs, and job timing. Support transition as the on‑site opener reduces hours. Improve coordination between office and field operations. Tax & CPA Coordination:
Prepare and file quarterly…