Administrative Assistant to Assistant Superintendent of Development and Engagement​/Director of RLA K-6 - Curriculum

Position: Administrative Assistant to Assistant Superintendent of Development and Engagement/Director of RLA K-6 - Curriculum and
Primary

Purpose:

Perform administrative/secretarial duties and assist Assistant Superintendent of Development and Engagement and Director of Reading/Language Arts in efficient operation of the department.

Qualifications:

Minimum

Education/Certification:

High school diploma or equivalent

Minimum Experience:

Five years secretarial experience, preferably in a public education environment

Special knowledge and

Skills:

Knowledge of all job-related skills necessary to perform assigned duties

Major

Responsibilities and Duties:

* Serve as Administrative Assistant to Assistant Superintendent of Development and Engagement and Director of K-6 RLA

* Serve as liaison for Assistant Superintendent of Development and Engagement and Director of K-6 RLA and department to promote positive relations with other administrators, district staff, parents, community, and others.

* Perform secretarial duties for department administrators as needed.

* Coordinate meetings - arrange for facilities, catering, contact participants, and prepare materials.

* Assist in development department budget & maintain accurate records of expenditures.

* Demonstrate responsible fiscal control of the department budget and coordinate with campuses purchasing, invoicing and inventorying items as appropriate.

* Maintain records.

* Process monthly mileage reimbursements for department.

* Process staff development stipends/substitutes.

* Process department absences.

* Process work-orders for department.

* Maintain general supply closets for department.

* Maintain supply & refreshment storage room at Tomball Innovation Center and Central Office

* Assist in coordination of staff development program - preparation of brochures, materials, registration, and maintenance of participant database.

* Prepare quality documents - agendas, correspondence, website information, program evaluations, Board Reports, etc.

* Prepare graphics for presentations.

* Coordinate registration, travel and housing arrangement for Assistant Superintendent of Development and Engagement and Director of Reading/LA and their teams

* Demonstrate initiative to develop skills applicable to perform assigned duties.

* Facilitate preparation of Administrative Rally, New Teacher Academy, Leadership Collaborative, quarterly department meetings, mentor meetings, large scale district events and community outreach events.

* Maintain personnel files assuring the highest level of confidentiality of information.

* Take minutes during meetings, as needed.

* Assist in the coordination of Spelling Bee, & other department initiatives.

* Assist in the coordination of community initiatives.

* Maintain calendar of events for department.

* Process department supplemental payroll and reimbursements in a timeline manner.

* Secure presenters and facilitate the contract process.

* Award credit for staff development for Tomball ISD staff.

Working Conditions:

* Position may require periods of sitting at computer or standing at copier.

* Some lifting of boxes, supplies, etc.

* Use of a vehicle is necessary to run errand and pick up supplies as necessary.

* Sometimes necessary to work after-hours to complete projects.

* Attend and help facilitate some weekend events throughout the school year.