Secretary - Curriculum and Instruction

Primary

Purpose:

Perform secretarial duties and assist Program Coordinators in efficient operation of the Department.

Qualifications

Education/Certification:

High school diploma or equivalent

Experience:

Three years secretarial/clerical experience

Special Knowledge and

Skills:

Knowledge of all job related skills necessary to perform assigned duties.

Major Responsibilities and Duties

* Serve as receptionist for Program Coordinators - Communicate with parents, community, administrators, and TISD staff.

* Review mail, handle routine items, and determine distribution for Program Coordinators.

* Coordinate meetings - arrange for facilities, contact participants, prepare materials, and supply refreshments.

* Assist in development of program budgets.

* Demonstrate responsible fiscal control of assigned program budgets, including purchasing, invoicing and inventorying items, as appropriate.

* Maintain accurate records of expenditures.

* Assist in coordination of staff development programs - preparation of brochures and materials, registration, and analysis of evaluation data.

* Assist in coordination of district-wide surveys.

* Maintain office equipment.

* Order materials and supplies for efficient operations of office.

* Maintain filing systems.

* Prepare documents - curriculum, program evaluations, and Board Reports.

* Prepare manuals and handbooks for distribution.

* Maintain professional library.

* Prepare graphics for presentations.

* Coordinate registration, travel, and housing arrangements for Program Coordinators.

* Continue to refine computer skills - word processing, database, spreadsheet, etc.

Working Conditions

* Necessary to lift heavy boxes in the process of receiving and inventorying equipment.

* Use of personal vehicle is necessary to run errands and pick up supplies as necessary.

Wage/Hour Status:
Non-Exempt

Pay Grade:
Administrative Support 4

Days: 226

Reports to:

Assistant Superintendent for Curriculum & Instruction