Staff Assistant II Job Tomball area,Texas USA,Administrative/Clerical

Job Description

PURPOSE AND SCOPE:
Under general supervision, performs standard and some advanced administrative duties. Generally reports to a Manager-level position and provides support to multiple individuals or a department. Activities are generally routine but may involve non-routine requests or specialized information. Basic duties may include receiving and logging information, making copies, sorting and distributing mail, coordinating office functions, preparing correspondence and basic reports, scheduling appointments and making travel arrangements, providing information, and contributing to a service-oriented environment.

ESSENTIAL JOB FUNCTIONS:

Progressively utilizes the features of one or more standard business software packages up to the following skill level:

Word Processing:
Performs sorts and merges, prints mass mailings, selects font attributes and changes
Spreadsheets:
Designs routine spreadsheets, sets up routine formulas, and prints desired sections
Databases:
Sets up new database files and recommends screen improvements

Scans mail, arranges in priority order, and distributes to one or more managers

Screens calls for managers and responds to routine questions

Schedules tentative appointments for approval by manager, makes routine travel arrangements; may schedule group meetings and assist with set-up

Coordinates with other administrative, maintenance, or clerical employees in own department or throughout the college to accomplish such routine activities as ordering supplies, obtaining approvals, and arranging for word processing, document duplication, equipment repair, or travel advances

Responsible for safety and maintenance of own equipment; may control or disburse petty cash or monitor expenses charged against department accounts

May collect data and perform basic mathematical calculations, including assisting with budget documents and records

Some positions may assist in scheduling and inputting classes and/or prepare instructor classroom and project materials

Some positions assist students by handling their requests and providing routine information

Responsible for other reasonable related duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of general office practices and procedures
Strong oral and written communication skills
Excellent customer service skills
Strong attention to detail
Proficiency with common office software (i.e. Microsoft Word, Excel and Access)
Ability to work on multiple projects
Ability to multi-task and prioritize work assignments
Ability to maintain confidentiality

PHYSICAL ABILITIES:

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND

CONDITIONS:

Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
Interface with internal and external contacts as needed to carry out the functions of the position
Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS:

High school diploma or GED and at least 1 year of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

Associate degree or higher

Salary

Hiring salary range is $33,540 - $38,570

Benefits Marketing Statement

By joining our institution, you will enjoy being part of a organization that offers a supportive, collegial work environment and excellent work/life balance. This includes a full comprehensive and competitive benefits package, a generous number of paid holidays and vacation days, wellness programs, tuition waiver, professional development opportunities and more.

How to Apply

ALL APPLICANTS MUST APPLY ONLINE ONLY. We will not accept application material received via fax, email, mail, or hand delivered. Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC). If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.

Lone Star College participates in the E-Verify program, under which LSC provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.

EEO Statement

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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