Admin Asst to Asst Superintendent of Development & Engagement & Executive Director of Digital L

Job Details

Job : 5791458

Final date to receive applications: Posted until filled

Posted: Jun 18, 2026 5:00 AM (UTC)

Starting Date: Jul 6, 2026

Primary

Purpose:

Perform administrative/secretarial duties and assist Assistant Superintendent of Development and Engagement and Executive Director of Digital Learning in efficient operation of the department.

Minimum

Education/Certification:

High school diploma or equivalent

Minimum Experience: Five years secretarial experience, preferably in a public education environment

Special knowledge and

Skills:

Knowledge of all job‑related skills necessary to perform assigned duties

• Assist in the planning and execution of meetings, conferences, celebrations, trainings, and special events.
• Coordinate event timelines, schedules, and planning documents.
• Support venue selection, setup planning, and event logistics.
• Maintain event calendars and project management tools.
• Assist in developing event themes, décor concepts, and attendee experiences.
• Communicate with vendors, suppliers, caterers, and venue representatives.
• Obtain quotes and assist with vendor contracts and service agreements.
• Monitor vendor deliverables to ensure deadlines and expectations are met.
• Serve as a point of contact for event participants and stakeholders.
• Manage event registrations, guest lists, and RSVP tracking.
• Prepare event materials, agendas, name badges, signage, and informational packets.
• Assist with event communications, including invitations, reminders, and follow‑up correspondence.
• Support social media and promotional efforts related to events.
• Track event expenses and maintain accurate financial records.
• Assist with purchase orders, invoices, and budget reconciliation.
• Maintain organized event files and documentation.
• Prepare reports and summaries following events.
• Assist with event setup, registration, guest services, and breakdown activities.
• Troubleshoot issues that arise before, during, or after events.
• Coordinate volunteers and support staff as needed.
• Ensure events are executed professionally and according to established plans.

• Serve as Administrative Assistant to Assistant Superintendent of Development and Engagement and Executive Director of Digital Learning.
• Serve as liaison for the department to promote positive relations with other administrators, district staff, parents, community, and others.
• Perform secretarial duties for department administrators as needed.
• Assist in development department budget and maintain accurate records of expenditures.
• Demonstrate responsible fiscal control of the department budget and coordinate with campus purchasing, invoicing, and inventorying items as appropriate.
• Maintain records.
• Process monthly mileage reimbursements for department.
• Process staff development stipends/substitutes.
• Process work‑orders for department.
• Maintain general supply closets for department.
• Assist in coordination of staff development program – preparation of brochures, materials, registration, and maintenance of participant database.
• Prepare quality documents – agendas, correspondence, website information, program evaluations, Board Reports, etc.
• Coordinate registration, travel and housing arrangements for the Assistant Superintendent and Executive Director and their teams.
• Demonstrate initiative to develop skills applicable to perform assigned duties.
• Maintain personnel files assuring the highest level of confidentiality of information.
• Take minutes during meetings, as needed.
• Assist in the coordination of community initiatives.
• Maintain calendar of events for department.
• Process department supplemental payroll and reimbursements in a timely manner.
• Secure presenters and facilitate the contract process.
• Award credit for staff development for Tomball ISD staff.

• Position may require periods of sitting at computer or standing at copier.
• Frequent lifting of boxes, supplies, etc.
• Use of a vehicle is necessary to run errands and pick up supplies as necessary.
• Sometimes necessary to work after‑hours to complete projects.
• Attend and help facilitate some weekend events throughout the school year.

Position Type: Full Time

Salary: $26.79 Per Hour

• At least 3 years of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.