Division Operations Specialist,Division II Job Tomball area,Texas USA,Administrative/Clerical

PURPOSE AND SCOPE

The Division Operations Specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Responsible for providing academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity.

ESSENTIAL JOB FUNCTIONS

Build schedules during registration and notify of class cancellations

Provides supervision and training to support staff and student workers

Coordinates and schedules office duties based upon priorities

Provides administrative support to the division, including but not limited to composing correspondence from verbal direction or from knowledge of the organization, remaining active in planning, analysis and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files

May assist with various department/division employee payroll functions

Assumes lead in budget building and assists in the budget planning process;
Sets up, maintains and monitors budget expenditures

Manages office supplies;
Includes tracking supply usage, maintaining appropriate levels of supplies, preparing and processing requisitions, verifying receipt and distribution of supplies, and submitting documentation for appropriate payment of requisitions

Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division

Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development

Responsible for other reasonable, related duties as assigned

KNOWLEDGE,

SKILLS AND ABILITIES

Strong attention to detail
Strong working knowledge of Microsoft Office Suite and the ability to learn new software
Excellent organizational skills and the ability to prioritize well
Ability to work on multiple projects
Ability to document expenses
Ability to maintain confidentiality

PHYSICAL ABILITIES

The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.

WORK SCHEDULE AND CONDITIONS

Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
Interface with internal and external contacts as needed to carry out the functions of the position
Work is performed in a climate-controlled office with minimal exposure to safety hazards

REQUIRED QUALIFICATIONS

High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience

PREFERRED QUALIFICATIONS

Associate degree or higher
Experience in office administration

EEO STATEMENT

Lone Star College is an EEO Employer. All positions are subject to a criminal background check.

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Division Operations Specialist, Division II