Operations Administrative Assistant - Finance

The Operations Administrative Assistant – Finance provides essential financial, procurement, and administrative support to the Operations Division. This role ensures accurate financial tracking, compliance with procurement policies, and efficient coordination across departments. The position manages a variety of operational finance activities, assists with technology-related purchasing and inventory, and supports the Operations Business Manager in both routine and strategic administrative tasks.

• Track executed Purchase Orders (POs) and ensure accurate logging in financial systems.
• Enter invoices into tracking systems for timely payment and record maintenance.
• Coordinate monthly supply orders across Operations departments.
• Assist in developing Requests to Purchase (RTPs) and compiling supporting documentation.
• Support departments in obtaining quotes, vendor information, and requisition needs.
• Assist in preparing division-level financial reports and budget summaries.

• Maintain timely, accurate procurement documentation aligned with County policies.
• Uphold strict compliance with purchasing guidelines and stewardship standards.

• Conduct initial inventory assessments for technology purchases and maintain entries in the inventory management system.
• Track and manage IT department budget activity, procurement requests, and expense records.
• Monitor lifecycle and renewal schedules for IT-related contracts.
• Process RFP documentation for software-related procurements.
• Oversee cell phone inventory, invoicing, ordering, and account changes.
• Complete and submit Technology Procurement Request (TPR) forms.

• Manage the division procurement card, including purchase processing, receipt collection, reconciliation, and documentation retention.

• Provide administrative support to Operations leadership and teams, including scheduling, correspondence, recordkeeping, and task coordination.
• Serve as backup to the Operations Business Manager as needed.
• Assist with special projects, internal initiatives, and cross-departmental tasks.
• Coordinate efforts with Precinct 4 Finance, Harris County Purchasing, and Universal Services.
• Participate in disaster preparedness, response, and recovery activities.
• Represent Precinct 4 professionally and assist constituents when appropriate.
• Adhere to all purchasing policies and practices to ensure responsible stewardship of public resources.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/Equal Employment Opportunity Plan .aspx

If you need special services or accommodations, please call  or email

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

• Associate degree or higher with three (3) years of finance-related experience

OR

• High school diploma/GED with five (5) years of finance-related experience.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Advanced Excel skills, including advanced filtering, pivot tables, formulas, conditional formatting, etc.

• Valid Texas driver’s license with a good driving record.

Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Dependent on Qualifications

• Tomball…