Accounts Payable Manager

The Accounts Payable Manager provides leadership for Accounts Payable functions, supervising staff and ensuring college-wide compliance. Performs general accounting duties including: preparation of billings to external entities, account analysis and reconciliations. Monitors capital project and fixed asset fiscal activity. Prepares a wide variety of financial reports and makes recommendations to resolve problems and improve efficiency.

Classification:
Non-Affiliated Administrator

Staff Duration:
Full Time 12 months

• 1. Manages the full accounts payable cycle, including invoice coding, approval workflows, payment processing and vendor account reconciliation. Ensures timely and accurate processing of payments (ACH, checks, wires) and adherence to payment terms.
• 2. Supervises and supports the AP team, including hiring, training and performance evaluations.
• 3. Reviews AP aging reports and coordinates cash outflow requirements with the Controller.
• 4. Monitors the accounting and funding for capital projects and prepares billing for externally funded projects. Works closely with the Facilities Department to ensure accuracy.
• 5. Catalogs and accounts for fixed assets. Maintains records. Includes analysis, valuation, reconciliation, inventory and reporting as necessary.
• 6. Compiles and analyzes financial information to prepare statements, billings and financial reports as assigned. Resolves accounting discrepancies.
• 7. Evaluates and ensures procedures comply with federal, state, funding agency and institutional requirements and regulations. Develops policies and procedures and provides relevant college-wide training. Recommends improvements to processes and technology to drive efficiency.
• 8. Works independently to find systems solutions to business processes using available tools and/or resources.
• 9. Performs other job-related duties as assigned.

• 1. Bachelor's Degree in Accounting or related field.
• 2. Five years of related work experience in Accounting, Finance or Bookkeeping including account analysis that required accuracy.
• 3. Excellent communication and organization skills.
• 4. Demonstrated ability to work with minimal supervision and to serve as a team or project leader.
• 5. Strong leadership abilities.
• 6. Demonstrated proficiency in the use of Microsoft Office Suite with specialized use of Excel.

• 1. Experience with accounting in higher education or similar non-profit environment.
• 2. Experience using the Colleague financial system or similar enterprise resource planning system (ERP).
• 3. Knowledge of Federal and/or NJ State grant regulations.